Executive Interview Scheduler — Hybrid

Addison Group; Golden Valley (MN); Hybrid; USD 41,000 - 52,000; Part time

Benefits offered by this job

Hybrid schedule with onsite days

Exposure to executive recruiting

Collaborative TA team

Nationally recognized client

Ownership of recruiting processes

Professional environment

Job summary

Addison Group in Minneapolis, MN is seeking a Talent Acquisition Coordinator for a 4-6 month contract with a hybrid schedule. The role focuses on high-level scheduling for an executive-level recruitment team, coordinating complex interviews, travel logistics, and keeping processes moving with professionalism.

The ideal candidate has 3-5 years of recruiting coordination or high-volume scheduling experience, excellent communication, and strong organizational skills.

Qualifications

• Three to five years of recruiting coordination or high-volume scheduling experience.
• Experience coordinating executive-level interviews and working with executives, assistants, recruiters, and hiring leaders.
• Proactive, highly organized, able to own scheduling and manage busy stakeholders.
• Professional demeanor with executive presence and strong attention to detail.
• Comfortable communicating by phone and addressing scheduling issues directly.
• Experience with travel coordination and detailed interview itineraries.

Responsibilities

• Lead complex interview scheduling for executive, senior-level, and professional candidates.
• Coordinate with executives and assistants to secure availability and resolve conflicts.
• Create detailed interview schedules, itineraries, invitations, and travel plans.
• Be the polished point of contact for candidates and executives during onsite interviews.
• Arrange candidate travel including flights, hotels, and ground transportation.
• Manage high volume interview requests with shifting priorities and tight changes.
• Post and maintain job openings across ATS and recruiting platforms.
• Collaborate with recruiters, TA leaders, hiring managers, HR, and admins.
• Track candidate progress, feedback, next steps, and disposition.

Skills

Scheduling coordination

Executive scheduling

High-touch service

Travel coordination

Microsoft Office

Communication skills

Discretion

Stakeholder management

Education

Bachelor’s degree in HR

Tools

Oracle Recruiting Cloud

Oracle ATS

Indeed

Job description

Addison Group in Minneapolis, MN is seeking a Talent Acquisition Coordinator for a 4-6 month contract with a hybrid schedule. The role focuses on high-level scheduling for an executive-level recruitment team, coordinating complex interviews, travel logistics, and keeping processes moving with professionalism.

The ideal candidate has 3-5 years of recruiting coordination or high-volume scheduling experience, excellent communication, and strong organizational skills.