Executive Support & Travel Coordinator

TaskVerse; United States; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health plans

401(k) with company match

Paid time off

Job summary

Vaco LLC is seeking an Administrative Assistant to provide essential day-to-day support to senior leadership in a fast-paced environment. You will manage calendars, coordinate travel, handle correspondence, and support strategic initiatives while upholding confidentiality and high professional standards.

The role requires strong organizational skills, excellent communication, and a proactive approach to multitasking across financial services operations.

Qualifications

• 3+ years supporting senior executives or in a similar administrative role.
• Experience in financial services, banking, investment management, insurance, or professional services preferred.
• Strong calendar and email management with prioritization skills.
• Proven organizational skills, attention to detail, and ability to handle sensitive information discreetly.
• Proficiency in Microsoft Office Suite and professional written and verbal communication.

Responsibilities

• Manage complex calendars, coordinate meetings, and schedule leadership appointments.
• Monitor and prioritize inboxes; draft responses; communicate on behalf of senior leaders.
• Coordinate travel arrangements and meeting logistics for executives.
• Prepare presentations, reports, and materials for internal and external stakeholders.
• Serve as a primary contact for clients, vendors, and partners while maintaining confidentiality.
• Organize records and administrative processes for easy retrieval and compliance.
• Support leadership with special projects and operational initiatives.
• Coordinate internal meetings including agendas and follow-ups.
• Provide office management support and maintain workflow efficiency.

Skills

Calendar management

Email management

Organization

Discretion

Communication

Independent work

Problem-solving

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Vaco LLC is seeking an Administrative Assistant to provide essential day-to-day support to senior leadership in a fast-paced environment. You will manage calendars, coordinate travel, handle correspondence, and support strategic initiatives while upholding confidentiality and high professional standards.

The role requires strong organizational skills, excellent communication, and a proactive approach to multitasking across financial services operations.