Executive Support Specialist to Leadership Team

State of Oregon; Salem (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Vacation and sick leave

11 paid holidays

Excellent medical, dental, vision

Pension and retirement programs

Inclusive and supportive workplace

Job summary

The State of Oregon seeks an Executive Support Specialist 1 for the Division of Child Support to assist the Leadership with confidential administrative tasks. This role supports scheduling, meeting Minutes, travel arrangements, and acts as the primary communications link for the division's executive team.

Applicants should have three years of clerical/secretarial experience, an Oregon driver’s license, and be able to obtain a Notary Public commission within six months.

Qualifications

• Three years of clerical/secretarial experience with lead work or coordination.
• Oregon Driver's License required.
• Notary Public commission within six months of hire.
• Finalists must pass employment reference check and background checks.

Responsibilities

• Coordinate scheduling and meeting minutes for committees and executive team.
• Arrange travel and reimbursements; maintain confidential files.
• Serve as primary link between Division Leadership and staff on issues.
• Assist with recruitment materials and personnel actions as needed.

Skills

Excel

Word

Outlook

Communication

Interpersonal skills

Time management

Tools

Microsoft Office Suite

Job description

The State of Oregon seeks an Executive Support Specialist 1 for the Division of Child Support to assist the Leadership with confidential administrative tasks. This role supports scheduling, meeting Minutes, travel arrangements, and acts as the primary communications link for the division's executive team.

Applicants should have three years of clerical/secretarial experience, an Oregon driver’s license, and be able to obtain a Notary Public commission within six months.