Executive Support Specialist - Division of Child Support

State of Oregon; Salem (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Vacation and sick leave

11 paid holidays

Excellent medical, dental, vision

Pension and retirement programs

Inclusive and supportive workplace

Job summary

The State of Oregon seeks an Executive Support Specialist 1 for the Division of Child Support to assist the Leadership with confidential administrative tasks. This role supports scheduling, meeting Minutes, travel arrangements, and acts as the primary communications link for the division's executive team.

Applicants should have three years of clerical/secretarial experience, an Oregon driver’s license, and be able to obtain a Notary Public commission within six months.

Qualifications

• Three years of clerical/secretarial experience with lead work or coordination.
• Oregon Driver's License required.
• Notary Public commission within six months of hire.
• Finalists must pass employment reference check and background checks.

Responsibilities

• Coordinate scheduling and meeting minutes for committees and executive team.
• Arrange travel and reimbursements; maintain confidential files.
• Serve as primary link between Division Leadership and staff on issues.
• Assist with recruitment materials and personnel actions as needed.

Skills

Excel

Word

Outlook

Communication

Interpersonal skills

Time management

Tools

Microsoft Office Suite

Job description

Initial Posting Date: 08/21/2026 Application Deadline: 08/31/2026 Agency: Department of Justice Salary Range: $4,023 - $5,371 Position Type: Employee Position Title: Executive Support Specialist - Division of Child Support

Job Description

The Oregon Department of Justice Division of Child Support (DCS) Director’s Office is seeking to hire an administrative professional as an Executive Support Specialist 1 to assist the Division’s Leadership and others with confidential administrative assistance. The successful candidate will be required to anticipate the needs of the Director and executive team to make the best and most efficient use of time and resources. You will be the go‑to person for division executive team and serve as the communication link between team and others in the program. The Oregon Child Support Program, administered by the Division of Child Support, is part of the federal child support program, which is one of the top four anti-poverty programs in the nation. Become part of a program whose mission is supporting parents to support children. Your contributions will make a difference in the lives of Oregon’s most valuable resource—our children. You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization. We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success.

Responsibilities

In this role as an Executive Support Specialist, you will closely work with the Division Leadership and others to provide administrative support. This role will coordinate the scheduling and calendaring of meetings, take meeting minutes for multiple committees and executive team, coordinate travel, and process travel and other reimbursements as necessary. You will also serve as the primary communication link between among the Division Leadership and others for various issues. You will provide confidential assistance which may include help preparing recruitments and hiring materials, and coordination of information for personnel actions and personnel files. This role is not limited to general clerical duties such as the maintenance of the central filing systems, archiving and recording retentions of files, opening, and sorting mail, providing assistance with motor pool car reservations, and helping to coordinate virtual meetings. This role is responsible for maintaining and managing a SPOTS Visa card for the Director’s Office. The Executive Support Specialist truly has a variety of duties keeping each day interesting and busy.

Required Experience and Special Requirements

• Three years of clerical/secretarial experience which included: one year at a full performance level typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
• AND An Oregon Driver's License.
• Finalists must pass a comprehensive employment reference check and fingerprint-based criminal background check. A driver history check will be included for positions requiring state vehicle driving privileges. Adverse findings will be evaluated to determine eligibility for the position.
• This position will be required to obtain a Notary Public commission within six months of being hired and will maintain the commission throughout the duration of this appointment. Preference may be given to candidate who is a current active Oregon Notary Public.

Desired and Requested Skills and Attributes

• Excellent communication both written and verbal.
• Excellent interpersonal skills.
• The ability to thrive working independently and as a team.
• Detail oriented.
• Proficient in Excel, Word, and Outlook.
• Strong time management and ability to prioritize while managing multiple tasks and having to shift priorities.

What’s In It for You

• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• An agency committed to equal opportunity and workforce diversity.
• Endless peer and management support.

Benefits and Additional Information

This is a non-represented position. For more information about our benefits, you can learn here.

Contact Information

Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
[e-mail]
Phone: [phone]
Fax: [phone]