Executive Specialist: Strategic Admin & Operations

Oregon Health & Science University; Portland (OR); On-site; USD 55,000 - 85,000; Full time

Job summary

Oregon Health & Science University in Portland, OR seeks an Executive Specialist to provide high-level administrative and operational support to the Division of Care Management and the Administrative Director. You will coordinate calendars, prepare materials, and manage confidential information with discretion.

Responsibilities include meeting logistics, travel arrangements, expense reports, correspondence, and liaison work with division leadership, staff, and external partners.

Qualifications

• Medical terminology knowledge.
• Ability to work with a variety of diverse customers, sometimes in difficult situations.
• Ability to prioritize work demands and adjust priorities as needed.
• Demonstrated excellent communication and conflict-resolution skills.

Responsibilities

• Manages executive calendars, coordinates schedules, and arranges meetings.
• Prepares agendas, presentations, and correspondence with confidentiality.
• Coordinates travel, lodging, and expenses for leadership and staff.
• Triages communications and supports division staff as needed.

Skills

Medical terminology

Communication

Conflict resolution

Prioritization

Customer service

Education

Associate degree or certificate in office occupations

Secretarial or executive assistant experience

Bachelor's degree with relevant experience

Equivalent combination of training and experience

Tools

Microsoft Excel

Microsoft Word

MMIS system

Inpatient Epic

Job description

Oregon Health & Science University in Portland, OR seeks an Executive Specialist to provide high-level administrative and operational support to the Division of Care Management and the Administrative Director. You will coordinate calendars, prepare materials, and manage confidential information with discretion.

Responsibilities include meeting logistics, travel arrangements, expense reports, correspondence, and liaison work with division leadership, staff, and external partners.