Forensic Services Program Support – Administrative Specialist 1

Jobtailor; Salem (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

Jobtailor in Salem, Oregon is seeking an administrative support professional to back the Aid and Assist, Community Restoration Evaluation Unit. You will handle records, documents, and data, ensuring accuracy and privacy while coordinating with teams across the state.

This role emphasizes reliable communication, confidentiality, and collaboration within a team. You will help maintain compliance and support leadership as program activities serve adults in Oregon's behavioral health system.

Qualifications

• Two years of secretarial or basic administrative support experience with records processing, document generation, data gathering and sorting.
• Excellent customer service and communication skills.
• Experience developing new documents, auditing materials, and revising content for accuracy.
• Ability to work collaboratively in a team.
• Ability to maintain confidentiality of agency records and learn programs, operations, policies, and procedures.

Responsibilities

• Provide administrative and operational support to the Aid and Assist, Community Restoration Evaluation Unit.
• Ensure smooth flow of information, documentation, and communication across teams and partners statewide.
• Strengthen unit operations, maintain compliance, and support staff and leadership.
• Drive program activities serving adults in Oregon’s behavioral health system.

Skills

Secretarial experience

Records processing

Document generation

Data gathering

Customer service

Communication skills

Team collaboration

Confidentiality

Education

Associate degree in General Office Occupations

Job description

• Provide essential administrative and operational support to the Aid and Assist, Community Restoration Evaluation Unit.
• Ensure the smooth flow of information, documentation, and communication across teams and partners statewide.
• Strengthen unit operations, maintain compliance, and support staff and leadership.
• Drive effective program activities that serve adults throughout Oregon’s behavioral health system.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR an associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR an equivalent combination of education and experience.
• Excellent customer service and communication skills.
• Experience developing new documents, auditing existing materials, and revising content to ensure accuracy and clarity.
• Ability to work collaboratively in a team setting.
• Ability to maintain confidentiality of agency records and learn agency programs, operations, policies, and procedures.

Core Competencies

Demonstrates strong administrative support capabilities, including records processing and document generation, while ensuring compliance and effective communication across teams. Proven ability to maintain confidentiality and collaborate within a team environment.