Executive Support Specialist – Leadership & Operations

Ulteig Engineers, Inc.; Fargo (ND); On-site; USD 71,635,000 - 97,424,000; Full time

Job summary

Ulteig Engineers, Inc. is seeking a Senior Administrative Assistant to support our Fargo, ND or Minneapolis, MN offices.

You will provide high-level administrative support to office locations and senior leadership, manage calendars, coordinate travel, prepare reports, and handle events and special projects. The ideal candidate has a minimum of five years of administrative experience, strong Microsoft Office skills, and a proven track record in confidential, detail-oriented support.

Qualifications

• High school diploma or GED required; two-year technical preferred.
• At least 5 years of administrative experience.
• Strong proficiency in Word, Excel, PowerPoint and Outlook.
• Proven track record supporting senior leadership with calendars, travel, expenses, events.

Responsibilities

• Provide administrative support to specific office locations and senior leadership including calendars, travel, expenses, events, and special projects.
• Support operational processes and procedures improvements.
• Assist employee development and new hire training.
• Perform clerical duties (photocopying, scanning, emails, reports, binding, mailing).
• Retrieve, assign, and complete requests for information through the help desk and in person.
• Provide excellent customer service to internal and external clients.
• Assist in meeting and townhall preparation.
• Create “life event” acknowledgements – cards, flowers, gifts, memorials, etc.

Skills

Office administration

Calendar management

Travel coordination

Expense management

Event coordination

Microsoft Office

Communication skills

Attention to detail

Confidentiality

Customer service

Multi-tasking

Education

GED or High School Diploma

Two-year technical degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Ulteig Engineers, Inc. is seeking a Senior Administrative Assistant to support our Fargo, ND or Minneapolis, MN offices.

You will provide high-level administrative support to office locations and senior leadership, manage calendars, coordinate travel, prepare reports, and handle events and special projects. The ideal candidate has a minimum of five years of administrative experience, strong Microsoft Office skills, and a proven track record in confidential, detail-oriented support.