Senior Administrative Assistant I

Ulteig Engineers, Inc.; Fargo (ND); On-site; USD 71,635,000 - 97,424,000; Full time

Job summary

Ulteig Engineers, Inc. is seeking a Senior Administrative Assistant to support our Fargo, ND or Minneapolis, MN offices.

You will provide high-level administrative support to office locations and senior leadership, manage calendars, coordinate travel, prepare reports, and handle events and special projects. The ideal candidate has a minimum of five years of administrative experience, strong Microsoft Office skills, and a proven track record in confidential, detail-oriented support.

Qualifications

• High school diploma or GED required; two-year technical preferred.
• At least 5 years of administrative experience.
• Strong proficiency in Word, Excel, PowerPoint and Outlook.
• Proven track record supporting senior leadership with calendars, travel, expenses, events.

Responsibilities

• Provide administrative support to specific office locations and senior leadership including calendars, travel, expenses, events, and special projects.
• Support operational processes and procedures improvements.
• Assist employee development and new hire training.
• Perform clerical duties (photocopying, scanning, emails, reports, binding, mailing).
• Retrieve, assign, and complete requests for information through the help desk and in person.
• Provide excellent customer service to internal and external clients.
• Assist in meeting and townhall preparation.
• Create “life event” acknowledgements – cards, flowers, gifts, memorials, etc.

Skills

Office administration

Calendar management

Travel coordination

Expense management

Event coordination

Microsoft Office

Communication skills

Attention to detail

Confidentiality

Customer service

Multi-tasking

Education

GED or High School Diploma

Two-year technical degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Ulteig is seeking an outstanding, engaging, highly organized, Senior Administrative Assistant to work in our Fargo, ND or Minneapolis, MN office. The Senior Administrative Assistant will perform a wide range of administrative and office support activities for office locations, senior level leadership, and the company.

What You’ll Do

• Provide significant administrative support to specific office locations and senior level leadership including, but not limited to, support of managing calendars, travel coordination, expenses, event/meeting management, and special projects
• Assist and support operational processes and procedures improvement
• Assist and support employee development and new hire training
• Perform general clerical duties including photocopying, scanning, emails, reports, and binding and mailing projects as needed, etc.
• Retrieve, assign, and complete requests for information and administrative support submitted through the help desk ticket system and in person
• Provide excellent customer service to both internal and external clients
• Assist in the preparation of meetings and townhalls
• Create “life event” acknowledgements – cards, flowers, gifts, memorials, etc.
• Act as back-up for other administrative and office assistant staff
• Complete errands and all other duties as assigned
• Follow all company policies and procedures

What We Expect from You

• A High School degree or equivalent (GED) required; two-year technical preferred
• Minimum of 5 years of administrative experience preferred
• Proven proficiency in Microsoft Software Applications (Word, Excel, Power Point, Outlook) and other relevant technologies
• Proven history of successful support of senior level leadership with managing calendars, travel coordination, expense management, event, and meeting coordination
• Excellent verbal/written communications, time management, analytical/interpersonal and organizational skills
• Strong attention to detail, accuracy, follow through, and ability to work on multiple projects while maintaining deadlines
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment
• Proactive, resourceful, decision maker, and self-motivated forward thinker who actively seeks opportunities and proposes solutions for team, department, and company improvements
• Ability to mentor and coach
• Ability to work in a dynamic, fast paced environment
• Ability to maintain confidentiality
• Authorization to work permanently in the U.S.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member,

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees –for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.
If you would like to be a part of a company that empowers their employees,

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details

Target Base Compensation Range for this role is $25.00 - $34.00 per hour
* Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.