Strategic Executive Assistant to C‑Suite & Culture Champion

Ulteig Engineers, Inc.; Fargo (ND); Hybrid; USD 79,040 - 107,120; Full time

Job summary

Ulteig is seeking an Executive Assistant to provide high-impact support to the Chief Information & Corporate Services Officer and the Technology & Corporate Services leadership team. This role blends traditional administrative duties with culture-building and operational coordination to help executives stay focused on the organization’s top priorities.

The ideal candidate is proactive, highly organized, discreet, and capable of managing complex calendars, travel, and confidential communications

Qualifications

• 5+ years of experience providing administrative support to senior leadership (VP level and above).
• Two-year associate or bachelor’s degree preferred.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, OneNote).
• Experience with enterprise systems (SharePoint, travel and expense software such as Concur, or similar).
• Proficiency with executive-level slides and other content design.
• Familiarity with virtual meeting platforms (Teams, Zoom).
• Willingness to travel (10%).
• Must have authorization to work permanently in the U.S.

Responsibilities

• Manage complex calendars, priorities, and confidential communications for assigned executive and select members of their leadership team.
• Represent executives professionally in virtual and in-person interactions, aligned with their preferences.
• Coordinate travel arrangements, optimize itineraries across time zones, and manage expense reports.
• Anticipate and proactively manage potential challenges and conflicts, keeping appropriate parties informed.
• Serve as a bridge for smooth communication between executives, internal departments, and other executive/administrative assistants across the organization.
• Triage requests, align to priorities, and ensure follow-through to optimize the executive’s time.
• Meet deadlines in a challenging environment and proactively manage shifting and competing priorities.
• Foster a supportive environment by mentoring members of the broader administrative team and strengthening the administrative assistant community.
• Scope of responsibilities may include additional assignments as needed in support of business needs.

Skills

Administrative support

Calendar management

Discretion

Communication

Travel coordination

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

Concur Travel & Expenses

Teams

Zoom

Copilot AI

Job description

Ulteig is seeking an Executive Assistant to provide high-impact support to the Chief Information & Corporate Services Officer and the Technology & Corporate Services leadership team. This role blends traditional administrative duties with culture-building and operational coordination to help executives stay focused on the organization’s top priorities.

The ideal candidate is proactive, highly organized, discreet, and capable of managing complex calendars, travel, and confidential communications