Executive Administrative Assistant

Triumph; Dallas (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Job summary

Triumph is seeking an Executive Administrative Assistant to support multiple leadership teams across the enterprise. You will keep calendars on track, move projects forward, and ensure smooth communication as a trusted partner to executives.

Prepare polished documents, coordinate updates, and publish important notes. The role requires strong organizational, written, and verbal skills, with a proactive, service-minded approach in a fast-paced environment.

Qualifications

• Bachelor’s or Associate degree with 3–5 years of administrative or project support experience.
• Experience supporting leaders or cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Manage complex calendars and coordinate communication for the executive team
• Prepare reports, presentations, letters, and other documents
• Conduct research and gather data to support leadership needs
• Compile team updates and help track progress toward milestones
• Coordinate schedules across teams to support collaboration
• Capture and publish software release notes
• Serve as a liaison between executives and internal teams
• Answer and route phone calls professionally
• Record, type, and distribute meeting minutes
• Review incoming memos, emails, and reports to determine next steps
• Maintain and organize corporate records and documents
• Sort and distribute incoming correspondence
• Process expense reports for executive credit cards
• Support additional projects and tasks as needed

Skills

Calendar management

Executive support

Communication

Research & data gathering

Team collaboration

Education

Bachelor’s or Associate degree

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

Join Triumph!

At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That’s why we’re looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better.

Join Triumph!

At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That’s why we’re looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better.

Role Summary

Join Triumph as an Executive Administrative Assistant supporting various leadership teams across the enterprise. In this role, you’ll be a trusted partner to our executives—keeping schedules on track, projects moving forward, and communication flowing smoothly. If you enjoy being the go-to person who brings clarity, organization, and service-minded support to a fast-moving team, this is a great opportunity to shine.

Day in the Life

Every day looks a little different, but you can expect to support leaders by keeping calendars aligned, preparing polished documents, coordinating cross-team updates, and making sure the right information gets to the right people at the right time. You’ll be the connection point that helps the team stay organized, informed, and focused on key milestones.

What You’ll Be Doing

• Manage complex calendars and coordinate communication for the executive team
• Prepare reports, presentations, letters, and other documents
• Conduct research and gather data to support leadership needs
• Compile team updates and help track progress toward milestones
• Coordinate schedules across teams to support collaboration
• Capture and publish software release notes
• Serve as a liaison between executives and internal teams
• Answer and route phone calls professionally
• Record, type, and distribute meeting minutes
• Review incoming memos, emails, and reports to determine next steps
• Maintain and organize corporate records and documents
• Sort and distribute incoming correspondence
• Process expense reports for executive credit cards
• Support additional projects and tasks as needed

What Makes You a Great Fit

• Bachelor’s degree or Associate’s degree with 3–5 years of administrative or project support experience
• Experience supporting leaders or cross-functional teams in a professional environment
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Strong interpersonal and customer service skills
• Highly organized with excellent time-management abilities
• Able to work independently and as part of a team
• Exceptional written and verbal communication skills
• Self-motivated with a strong sense of urgency and attention to detail
• Flexible, collaborative, and adaptable to shifting priorities
• Strong analytical and problem-solving skills

We offer Medical, Dental, Vision, Paid Time Off, 401k and much more.