Executive Administrative Assistant

Triumph Financial; Dallas (TX); On-site; USD 50,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Time Off

401k

Job summary

Triumph Financial is seeking an Executive Administrative Assistant to support multiple leadership teams. You will manage calendars, prepare documents, and ensure clear communication across the enterprise, acting as a trusted partner to executives.

The role emphasizes organizational excellence, proactive problem solving, and a service-oriented attitude to help leaders stay focused on milestones and priorities.

Qualifications

• Bachelor's or Associate's degree with 3–5 years of administrative or project support experience.
• Experience supporting leaders or cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong interpersonal and customer service skills; highly organized with excellent time management.
• Able to work independently and as part of a team; exceptional written and verbal communication.

Responsibilities

• Manage complex calendars and coordinate communication for the executive team.
• Prepare reports, presentations, letters, and other documents.
• Conduct research and gather data to support leadership needs.
• Compile team updates and track progress toward milestones.
• Coordinate schedules across teams to support collaboration.
• Capture and publish software release notes.
• Serve as a liaison between executives and internal teams.
• Answer and route phone calls professionally.
• Record, type, and distribute meeting minutes.
• Review incoming memos, emails, and reports to determine next steps.
• Maintain and organize corporate records and documents.
• Sort and distribute incoming correspondence.
• Process expense reports for executive cards.
• Support additional projects and tasks as needed.

Skills

Calendar management

Communication

Interpersonal skills

Time management

Organization

Problem solving

Education

Bachelor's degree

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Join Triumph!

At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That's why we're looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better.

Role Summary:

Join Triumph as an Executive Administrative Assistant supporting various leadership teams across the enterprise. In this role, you'll be a trusted partner to our executives-keeping schedules on track, projects moving forward, and communication flowing smoothly. If you enjoy being the go-to person who brings clarity, organization, and service-minded support to a fast-moving team, this is a great opportunity to shine.

Day in the Life:

Every day looks a little different, but you can expect to support leaders by keeping calendars aligned, preparing polished documents, coordinating cross-team updates, and making sure the right information gets to the right people at the right time. You'll be the connection point that helps the team stay organized, informed, and focused on key milestones.

What You'll Be Doing:

• Manage complex calendars and coordinate communication for the executive team

• Prepare reports, presentations, letters, and other documents

• Conduct research and gather data to support leadership needs

• Compile team updates and help track progress toward milestones

• Coordinate schedules across teams to support collaboration

• Capture and publish software release notes

• Serve as a liaison between executives and internal teams

• Answer and route phone calls professionally

• Record, type, and distribute meeting minutes

• Review incoming memos, emails, and reports to determine next steps

• Maintain and organize corporate records and documents

• Sort and distribute incoming correspondence

• Process expense reports for executive credit cards

• Support additional projects and tasks as needed

What Makes You a Great Fit:

• Bachelor's degree or Associate's degree with 3-5 years of administrative or project support experience

• Experience supporting leaders or cross-functional teams in a professional environment

• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint

• Strong interpersonal and customer service skills

• Highly organized with excellent time-management abilities

• Able to work independently and as part of a team

• Exceptional written and verbal communication skills

• Self-motivated with a strong sense of urgency and attention to detail

• Flexible, collaborative, and adaptable to shifting priorities

• Strong analytical and problem-solving skills

Benefits:

• We offer Medical, Dental, Vision, Paid Time Off, 401k and much more.