Executive Administrative Assistant

TBK Bank, SSB; Dallas, Northern (TX, KY); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Time Off

401k

Job summary

Triumph is seeking an Executive Administrative Assistant to support multiple leadership teams across the enterprise. You’ll be the trusted partner to our executives—managing calendars, coordinating projects, and ensuring smooth communication to move initiatives forward.

In this role you’ll prepare polished documents, capture meeting minutes, and serve as a liaison between executives and internal teams. The position requires strong organization, superb written and verbal communication, and the

Qualifications

• Bachelor’s or Associate degree with 3–5 years of admin or project support experience.
• Experience supporting leaders or cross-functional teams in a professional environment.
• Advanced proficiency with MS Office applications (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Manage complex calendars and coordinate communication for the executive team.
• Prepare reports, presentations, letters, and other documents.
• Conduct research and gather data to support leadership needs.
• Compile team updates and help track progress toward milestones.
• Coordinate schedules across teams to support collaboration.
• Capture and publish software release notes.
• Serve as a liaison between executives and internal teams.
• Answer and route phone calls professionally.
• Record, type, and distribute meeting minutes.
• Review incoming memos, emails, and reports to determine next steps.
• Maintain and organize corporate records and documents.
• Sort and distribute incoming correspondence.
• Process expense reports for executive credit cards.
• Support additional projects and tasks as needed.

Skills

Interpersonal skills

Customer service

Time management

Written communication

Verbal communication

Independent work

Team collaboration

Attention to detail

Problem solving

Adaptability

Analytical skills

Education

Bachelor’s or Associate degree with 3-5 years of admin/project support

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Role Summary

Join Triumph as an Executive Administrative Assistant supporting various leadership teams across the enterprise. In this role, you’ll be a trusted partner to our executives—keeping schedules on track, projects moving forward, and communication flowing smoothly. If you enjoy being the go-to person who brings clarity, organization, and service-minded support to a fast-moving team, this is a great opportunity to shine.

Day in the Life

Every day looks a little different, but you can expect to support leaders by keeping calendars aligned, preparing polished documents, coordinating cross-team updates, and making sure the right information gets to the right people at the right time. You’ll be the connection point that helps the team stay organized, informed, and focused on key milestones.

What You’ll Be Doing

• Manage complex calendars and coordinate communication for the executive team
• Prepare reports, presentations, letters, and other documents
• Conduct research and gather data to support leadership needs
• Compile team updates and help track progress toward milestones
• Coordinate schedules across teams to support collaboration
• Capture and publish software release notes
• Serve as a liaison between executives and internal teams
• Answer and route phone calls professionally
• Record, type, and distribute meeting minutes
• Review incoming memos, emails, and reports to determine next steps
• Maintain and organize corporate records and documents
• Sort and distribute incoming correspondence
• Process expense reports for executive credit cards
• Support additional projects and tasks as needed

What Makes You a Great Fit

• Bachelor’s degree or Associate’s degree with 3-5 years of administrative or project support experience
• Experience supporting leaders or cross-functional teams in a professional environment
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Strong interpersonal and customer service skills
• Highly organized with excellent time-management abilities
• Able to work independently and as part of a team
• Exceptional written and verbal communication skills
• Self-motivated with a strong sense of urgency and attention to detail
• Flexible, collaborative, and adaptable to shifting priorities
• Strong analytical and problem-solving skills

We offer Medical, Dental, Vision, Paid Time Off, 401k and much more.

OUR BUSINESS

Triumph is a financial and technology company focused on payments, factoring, intelligence and banking. We are pioneering solutions that serve the transportation industry. Through the Triumph brand, our customers gain unrivaled efficiency, transparent and secure transactions, and improved access to working capital. Through TBK Bank, we provide personal and business banking solutions that strengthen local communities and fortify our transportation business. We create value by driving businesses and communities of all sizes toward the future. We are proud to be an equal opportunity employer and we do not discriminate in recruitment, hiring, training, promotion, or other employment practices on the basis of age, race, gender, color, religion, national origin, disability, sexual orientation, veteran status, or any other basis that is prohibited by federal, state or local law. As a member of the Triumph team, you’re at the heart of an innovative, forward-thinking company that values collaboration, creativity and continuous learning. You’re not just an employee — you’re part of a team shaping the future. Being part of Triumph means striving for excellence while delivering with humility.

OUR CORE VALUES

• Transparency
• Respect
• Invest for the future
• Unique is good
• Mission is more than money
• People make the difference
• Humility
• FOCUS ON SERVING OTHERS

At Triumph, we strive to do the most good in the areas of greatest needs through our philanthropic endeavors. Our philanthropic vision is centered on four areas: Advocating for safety and justice, Providing access to basic needs, Supporting families, Transforming communities.