Executive Support Specialist: Calendar, Budgets & Data

El Paso County; Colorado Springs (CO); On-site; USD 54,000 - 61,000; Full time

Job summary

El Paso County is seeking an Administrative Specialist to support the executive team with accuracy and professional communication. The role requires strong Microsoft Office 365 skills, calendar management, and confidential handling of information.

This in-person position emphasizes reliability, organization, and collaboration across departments. Monday – Friday, 8:00am – 5:00pm with potential background checks may apply.

Qualifications

• Must possess excellent organizational, planning, and administrative skills.
• Must possess excellent interpersonal and customer service skills.
• Must be detail-oriented and a self-starter, ensuring accuracy in work.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint as well as data management systems.
• Ability to work independently with minimal supervision; ability to use conflict resolution, apply problem-solving skills, and exercise sound judgment.
• Must be able to communicate effectively, both verbally and in writing.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to establish effective working relationships with leadership, officials, County staff, clients, other agencies, and the public.
• Ability to manage multiple tasks and reprioritize as work situations change.
• Ability to maintain strict confidentiality.
• Maintain regular and punctual attendance.

Responsibilities

• Provide complex and confidential administrative support to senior leadership.
• Schedule and organize complex activities such as events, meetings, travel, and conferences; provide proactive calendar management.
• Organize and prioritize a high volume of information requests and phone calls; respond courteously and in a timely manner.
• Assist leadership in monitoring budgets and tracking expenditures; prepare budget adjustments and procurement documents.
• Verify and process invoices utilizing the assigned P-card and reconcile financial statements.
• Collect and analyze data for reports, spreadsheets, charts, and graphs.
• Develop and design business communications, letters, memos, charts, and meeting minutes; ensure branding standards.
• Prepare spreadsheets, reports, and presentations; conduct research as requested.
• Provide administrative and liaison support to boards and commissions as needed.
• Coordinate and participate in special events and projects.
• Perform other duties as required.

Skills

Organizational skills

Interpersonal skills

Attention to detail

MS Office 365 proficiency

Communication skills

Confidentiality

Time management

Education

High school diploma or equivalent

Associate's degree substitution for one year

Bachelor's degree substitution for two years

Tools

Microsoft Office 365

Job description

El Paso County is seeking an Administrative Specialist to support the executive team with accuracy and professional communication. The role requires strong Microsoft Office 365 skills, calendar management, and confidential handling of information.

This in-person position emphasizes reliability, organization, and collaboration across departments. Monday – Friday, 8:00am – 5:00pm with potential background checks may apply.