Executive Support Specialist

Thecentermemphis; Memphis, Northern (TN, KY); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

401(k)

Medical, Dental, Vision insurance

Vacation and Holiday pay

Disability Insurance

Life Insurance

Other benefits

Job summary

ProLift Rigging is seeking an organized Administrative Assistant to support daily office operations and act as the primary backup for the Executive Assistant. You will manage clerical tasks and cross‑train on executive support duties, stepping in for senior leadership when the EA is unavailable.

Responsibilities include calendar management, travel coordination, expense tracking, and maintaining filing systems.

Qualifications

• 2–4 years of administrative and clerical office support experience.
• HS diploma and associate degree required.
• Proficient in Microsoft Office Suite or Google Workspace.
• Strong written and verbal communication.
• Discretion with confidential information.
• Adaptable to changing priorities in executive backup role.

Responsibilities

• Serve as backup for the Executive Assistant, handling calendars and confidential communications.
• Coordinate travel, manage expense reports, and assist with office operations.
• Prepare meeting materials, minutes, and set up conference rooms.
• Train in ProLift LMS and related software; pursue continuous improvement.
• Promote ProLift core values and industry knowledge.
• Perform other duties as assigned.

Skills

Microsoft Office

Google Workspace

Communication

Problem Solving

Discretion

Adaptability

Attention to detail

Education

High School diploma

Associates degree

Tools

Concur

Expensify

Job description

ProLift Rigging is seeking an organized Administrative Assistant to support daily office operations and act as the primary backup for the Executive Assistant. You will manage clerical tasks and cross‑train on executive support duties, stepping in for senior leadership when the EA is unavailable.

Responsibilities include calendar management, travel coordination, expense tracking, and maintaining filing systems.