Executive Backup & Administrative Assistant

The Prolift Rigging Company; Memphis (TN); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

401(k)

Medical, Dental, and Vision coverage

Vacation and Holiday Pay

Disability Insurance

Life Insurance

Job summary

ProLift Rigging is seeking an organized Administrative Assistant to support daily office operations and back up the Executive Assistant. You will handle clerical tasks, while cross-training on executive duties, stepping in when the EA is out or traveling.

You will assist senior leadership, coordinate calendars, book travel, and manage expenses, maintaining filing systems and office procedures in a cross-functional team.

Qualifications

• High School diploma and an associate degree with 2–4 years of admin/clerical experience.
• Proficient in Microsoft Office or Google Workspace with strong written and verbal communication.
• Ability to handle confidential information with discretion and adapt to shifting priorities.

Responsibilities

• Serve as the primary backup for the Executive Assistant.
• Manage executive calendars, schedule meetings, and handle urgent requests.
• Coordinate travel, prepare itineraries, and process expense reports.
• Greet visitors, answer calls, and manage mail and filing.
• Assist HR with engagements and updating standard office procedures.

Skills

Communication skills

Office software proficiency

Discretion

Adaptability

Attention to detail

Education

High School diploma

Associate degree

Tools

Microsoft Office

Google Workspace

Concur/Expensify

Job description

ProLift Rigging is seeking an organized Administrative Assistant to support daily office operations and back up the Executive Assistant. You will handle clerical tasks, while cross-training on executive duties, stepping in when the EA is out or traveling.

You will assist senior leadership, coordinate calendars, book travel, and manage expenses, maintaining filing systems and office procedures in a cross-functional team.