Executive Support Secretary - Flexible Part-Time NHS

The Royal Orthopaedic Hospital NHS Foundation Trust; Northfield (MN); On-site; USD 34,000 - 37,000; Part time

Job summary

The Royal Orthopaedic Hospital NHS Foundation Trust is seeking an organised Executive Support Secretary to join our Corporate Services team in Northfield. You will provide high-quality administrative and secretarial support to senior leaders and contribute to the smooth operation of the Executive Suite.

You will manage calendars, prepare board papers, draft correspondence and maintain records to a high professional standard, while working across the Trust and with Executive Directors and senior

Qualifications

Responsibilities

• Preparing, collating, quality checking and distributing agendas, meeting packs and supporting documentation for Board, Committee, Executive and senior management meetings.
• Providing administrative support for meetings, including scheduling, room bookings, circulation of papers, minute taking, action tracking and maintaining accurate records.
• Managing electronic diaries, arranging appointments and coordinating meetings for senior leaders.
• Producing correspondence, reports, presentations and other documentation to a high professional standard.
• Handling incoming telephone, email and written enquiries efficiently and professionally.
• Managing incoming and outgoing correspondence, including document control and records management.
• Maintaining electronic filing systems, databases, SharePoint sites and other administrative systems to support effective service delivery.
• Supporting the preparation and maintenance of confidential Board, Committee and Executive documentation.
• Coordinating administrative processes and ensuring information is accurate, timely and compliant with Trust standards.
• Providing office cover and administrative support across the Executive Assistant team to ensure continuity of service during periods of leave, absence or increased workload.
• Supporting the wider Corporate Services team with general clerical and administrative duties as required.

Job description

The Royal Orthopaedic Hospital NHS Foundation Trust is seeking an organised Executive Support Secretary to join our Corporate Services team in Northfield. You will provide high-quality administrative and secretarial support to senior leaders and contribute to the smooth operation of the Executive Suite.

You will manage calendars, prepare board papers, draft correspondence and maintain records to a high professional standard, while working across the Trust and with Executive Directors and senior