Executive Support & Recruiting Ops Specialist (Onsite)

New York Life Insurance Co.; Dallas (TX); On-site; USD 59,000 - 84,000; Full time

Benefits offered by this job

Paid Vacation

Health Care

401K match

Pension Plan

Tuition Assistance

Flexible Spending Accounts

Student Loan Repayment Program

Job summary

New York Life Insurance Co. is seeking an experienced Service Client Specialist to support the Managing Partner and leadership team in a fully onsite General Office. You will manage calendars, travel, and communications while coordinating recruiting, onboarding, and leadership events.

The role requires 5+ years in executive support, strong organizational skills, and proficiency with Microsoft Office. You will interact with senior leaders, advisors, clients, and partners across the organization.

Qualifications

• 5+ years of experience providing executive support, business operations, client service, or related roles.
• Ability to independently manage multiple priorities with sound judgement.
• Excellent organizational, problem-solving, and attention to detail.
• Strong verbal/written communication and collaboration across all levels.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).

Responsibilities

• Manage executive calendars, travel, meetings, communications, and priorities with proactive planning.
• Coordinate recruiting, onboarding, recognition programs, training events, and leadership meetings.
• Prepare executive correspondence, presentations, reports, dashboards, and meeting materials.
• Support operational initiatives by tracking milestones and improving processes.

Skills

Executive support

Operations coordination

Client service

Project coordination

Confidentiality

Microsoft Office

Communication

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Teams

Job description

New York Life Insurance Co. is seeking an experienced Service Client Specialist to support the Managing Partner and leadership team in a fully onsite General Office. You will manage calendars, travel, and communications while coordinating recruiting, onboarding, and leadership events.

The role requires 5+ years in executive support, strong organizational skills, and proficiency with Microsoft Office. You will interact with senior leaders, advisors, clients, and partners across the organization.