Executive Support & Talent Operations Specialist

New York Life; Town of Florida (NY); On-site; USD 59,000 - 84,000; Full time

Benefits offered by this job

Health Care

401K match

Pension Plan

Tuition Assistance

Flexible Spending Accounts

Student Loan Repayment Program

Paid Vacation

Job summary

New York Life's General Offices support field distribution; as the Service Client Specialist to the Managing Partner, you will provide advanced administrative, operational, and client service support to the Managing Partner and leadership team, handling calendars, travel, and high-priority initiatives.

You will coordinate recruiting, onboarding, training, and leadership meetings; prepare executive materials, dashboards, and reports; and drive process improvements while maintaining service

Qualifications

• 5+ years of executive support or operations experience.
• Ability to manage multiple priorities with minimal supervision.
• Excellent organizational and problem-solving skills.
• Strong written and oral communication across all levels.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word, Teams).
• Ability to handle confidential information.

Responsibilities

• Manage executive calendars, travel, meetings, and communications.
• Coordinate recruiting, onboarding, recognition, training, and leadership meetings.
• Prepare executive correspondence, presentations, dashboards, and reports.
• Support operational initiatives by tracking milestones and improving processes.

Skills

Executive support

Operations coordination

Client service

Project coordination

MS Office

Communication skills

Confidentiality

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

New York Life's General Offices support field distribution; as the Service Client Specialist to the Managing Partner, you will provide advanced administrative, operational, and client service support to the Managing Partner and leadership team, handling calendars, travel, and high-priority initiatives.

You will coordinate recruiting, onboarding, training, and leadership meetings; prepare executive materials, dashboards, and reports; and drive process improvements while maintaining service