Executive Operations & Recruiting Coordinator

New-York-Life; Town of Florida (NY); On-site; USD 59,000 - 84,000; Full time

Benefits offered by this job

Paid Vacation

Health Care

401K match

Pension Plan

Tuition Assistance

Flexible Spending Accounts

Student Loan Repayment Program

Job summary

New York Life's General Offices are located across the country and serve as the foundation of the company's field distribution system. As the Service Client Specialist to the Managing Partner, this role supports business operations, talent development, recruiting initiatives, and strategic execution.

This full-time onsite position involves managing executive calendars, coordinating recruiting and onboarding, preparing reports and presentations, and tracking milestones to improve processes while

Qualifications

• 5+ years of executive support or related experience.
• Ability to manage multiple priorities with minimal supervision.
• Strong organizational and problem-solving skills.
• Advanced proficiency with Outlook, Excel, PowerPoint, Word, and Teams.
• Experience handling confidential information.

Responsibilities

• Manage executive calendars, travel, meetings, and communications.
• Coordinate recruiting, onboarding, recognition programs, and leadership meetings.
• Prepare executive correspondence, presentations, reports, and dashboards.
• Support operational initiatives by tracking milestones and improving processes.

Skills

Executive support

Operations coordination

Multitasking

Communication

Attention to detail

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

New York Life's General Offices are located across the country and serve as the foundation of the company's field distribution system. As the Service Client Specialist to the Managing Partner, this role supports business operations, talent development, recruiting initiatives, and strategic execution.

This full-time onsite position involves managing executive calendars, coordinating recruiting and onboarding, preparing reports and presentations, and tracking milestones to improve processes while