Executive Support & Programs Admin Specialist

Oregon Department of Corrections; Wilsonville (OR); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Health, vision, dental insurance

11 paid holidays

Fully paid retirement program

Disability insurance

Flexible spending accounts

Job summary

The Oregon Department of Corrections is seeking an Executive Support Specialist 1 at Coffee Creek Correctional Facility in Wilsonville. This role provides confidential administrative support to the Assistant Superintendent, coordinating calendars, meetings, correspondence, and reports to ensure efficient operations.

You will serve as a liaison between executive leadership, facility units, and external agencies, handling sensitive documents and facilitating timely communication in a

Qualifications

• Three years of clerical/secretarial experience, including one year at full performance level with lead responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may substitute for up to one year of experience.

Responsibilities

• Provide confidential executive support to the Assistant Superintendent and coordinate daily office operations, calendars, meetings, and correspondence.
• Prepare, review, and maintain confidential records, reports, meeting materials, and executive communications; track assignments and deadlines.

Skills

Discretion with sensitive materials

Task prioritization

Editing and proofreading

Interpersonal communication

MS Office proficiency

Regulatory interpretation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Oregon Department of Corrections is seeking an Executive Support Specialist 1 at Coffee Creek Correctional Facility in Wilsonville. This role provides confidential administrative support to the Assistant Superintendent, coordinating calendars, meetings, correspondence, and reports to ensure efficient operations.

You will serve as a liaison between executive leadership, facility units, and external agencies, handling sensitive documents and facilitating timely communication in a