Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)

Oregon Inc; Salem (OR); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Health and dental insurance

Vacation, sick leave, 11 holidays

PERS retirement eligibility

Flexible spending accounts

Job summary

Join the Oregon Department of Corrections as an Executive Support Specialist 1 at Coffee Creek Correctional Facility (CCCF) in Wilsonville, providing confidential administrative support to the Assistant Superintendent and enabling efficient operations in a high-security environment.

You will coordinate calendars, meetings, and reports, prepare executive correspondence, and act as a liaison among leadership, CRU staff, facility units, and external agencies to ensure timely communication and

Qualifications

• Three years of clerical/secretarial experience.
• Experience handling confidential records and sensitive materials.
• Ability to prioritize, manage deadlines and work under pressure.

Responsibilities

• Provide confidential administrative support to the Assistant Superintendent.
• Coordinate calendars, meetings, correspondence, reports, and special projects.
• Liaise between executive leadership, CRU staff, facility units, and external agencies.
• Prepare, review, and maintain confidential records and executive materials.

Skills

Sensitive communications

Prioritize tasks

Professional correspondence

Interpersonal relationships

Microsoft Word

Statutes & policies

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Document management

Job description

Position Title
Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)

Initial Posting Date
11/10/2026

Application Deadline
11/22/2026

Agency
Department of Corrections

Salary Range
$4,558 - $5,995

Position Type
Employee

Position Title
Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)

Job Description

Special Housing & Program Services Support, Executive Support Specialist 1 (Wilsonville)

Coffee Creek Correctional Facility

Oregon Department of Corrections

Looking for an opportunity where your administrative talents can make a difference?

Join the Oregon Department of Corrections as an Executive Support Specialist 1 in Specialized Housing and Program Services at Coffee Creek Correctional Facility (CCCF), where you'll be a key partner in supporting leadership, strengthening communication, and helping deliver programs and services that make a lasting impact!

About The Job – Your Role

In this highly visible role, you'll serve as the primary administrative support to the Assistant Superintendent, ensuring the office operates efficiently while supporting programs that directly impact Adults in Custody (AICs), including correctional counseling and recreation services. Your work will help leaders make informed decisions, coordinate critical operations, and maintain effective communication throughout the facility.

As the Executive Support Specialist, you will provide confidential administrative and executive support to the Assistant Superintendent of Special Housing by coordinating daily office operations, managing calendars, meetings, correspondence, reports, and special projects, while ensuring the office functions efficiently and effectively.

You will serve as a liaison between executive leadership, CRU staff, facility work units, and external agencies to facilitate timely communication and collaboration.

Responsibilities include preparing, reviewing, and maintaining confidential records, reports, meeting materials, and executive correspondence; tracking assignments and priorities to ensure deadlines are met; conducting research and compiling information to support leadership decision-making; coordinating meetings, trainings, and facility communications; and providing backup administrative support to the Superintendent, Assistant Superintendents, and other executive staff as needed.

This position requires exercising independent judgment, maintaining strict confidentiality, effectively prioritizing competing assignments with minimal supervision, and fostering positive working relationships with multidisciplinary teams while delivering exceptional customer service in a dynamic correctional environment.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Three (3) years of clerical/secretarial experience which included:

• One (1) year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

Requested Skills

• Experience working with sensitive communications, records, and legal materials discreetly and in compliance with policies.
• Proven ability to prioritize tasks, manage conflicting deadlines, and maintain accuracy and efficiency under pressure.
• Strong skills in drafting, proofreading, and editing professional correspondence, reports, and public-facing materials.
• Ability to maintain positive, professional, and cooperative working relationships with internal leadership, staff, external agencies, and the public.
• Skill in using Microsoft Word, Excel, Outlook, and other administrative software for document preparation, tracking, and reporting.
• Interpret and apply statutes, rules, regulations, policies, and procedures.

Working Conditions

CCCF is a tobacco‑free facility. The use of tobacco products is prohibited within the secure perimeters, buildings, and personal vehicles.

Work if performed within the secure confines or an adult minimum to maximum security correctional facility. Interactions with adults in custody occurs on a daily basis and there is an inherent responsibility to support security staff during periods of AIC unrest. The individual in this position is subject to callback and reassignment to any work area of the facility in the event of an emergency or work stoppage.

The facility is located in western Oregon and is exposed to temperature extremes and inclement weather. Walking long distances to get to the work area or to perform duties is required.

This position requires the operation of video and telephonic equipment, word processing equipment, and computers for e‑mail, accessing AIC information, and in the regular performance of many of their duties.

About The Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti‑racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

Benefits

The salary range listed above is for non‑PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long‑term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

Requirements For Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint‑based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Reference Number

209496