Executive Support & Operations Coordinator (Hybrid)

Too Sweet Cakes Llc; Phoenix (AZ); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Benefits after 60 days

Job summary

Too Sweet Cakes Llc in Phoenix, AZ is seeking an Administrative Coordinator to work directly with the Owner, handling day-to-day admin, scheduling, travel, and confidential tasks to keep the business running smoothly.

This full-time hybrid role requires strong organizational skills, discretion, and excellent written and verbal communication, with 1–2+ years of relevant experience and proficiency in Microsoft Office or Google Workspace.

Qualifications

• 1–2+ years of experience in an administrative, coordinator, or executive support role.
• Strong organizational skills and attention to detail.
• Comfortable acting as a gatekeeper/filter and using good judgment on what needs the Owner's attention.
• Experience booking travel and managing logistics.
• Trustworthy and comfortable handling personal and confidential matters.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office / Google Workspace.
• Flexible and able to adapt to varying needs.

Responsibilities

• Assist the Owner with personal and professional paperwork, filing, and document organization.
• Manage the Owner’s scheduling and calendar, coordinating meetings and appointments.
• Arrange company travel, including booking flights, hotels, rental cars, and other logistics.
• Serve as a first point of contact for requests directed to the Owner, handling what doesn't require her direct attention and rerouting or summarizing what does.
• Help reduce the volume of direct emails and requests reaching the Owner by fielding routine matters.
• Respond to team members’ general questions about company information or the Owner’s availability so they can keep their own work moving.
• Support day-to-day tasks and errands as needed.
• Help keep documents, records, and information organized and accessible.
• Provide general administrative support on projects as they come up.
• Maintain confidentiality and discretion regarding sensitive business and personal information.

Skills

1–2+ years experience

Strong organizational skills

Gatekeeper / good judgment

Travel scheduling

Written & verbal communication

Microsoft Office / Google Workspace

Flexible / adaptable

Tools

Microsoft Office / Google Workspace

Job description

Too Sweet Cakes Llc in Phoenix, AZ is seeking an Administrative Coordinator to work directly with the Owner, handling day-to-day admin, scheduling, travel, and confidential tasks to keep the business running smoothly.

This full-time hybrid role requires strong organizational skills, discretion, and excellent written and verbal communication, with 1–2+ years of relevant experience and proficiency in Microsoft Office or Google Workspace.