Executive Support & Operations Coordinator

Kyler Professional Search; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Kyler Professional Search is seeking an organized Operations Coordinator to partner with senior leadership, manage calendars, travel, reporting and office processes. This role blends executive support with recruiting coordination, marketing assistance and project tracking in a fast-paced environment.

Ideal candidates have 5+ years in operations or admin roles, excellent communication, and strong organizational skills.

Qualifications

• 5+ years of experience in operations coordination, executive or administrative support, or related roles.

Responsibilities

• Provide day-to-day administrative support to senior executives and other key leaders, managing calendars, travel, meetings and expense reports.
• Coordinate on-site interview days, onboarding/offboarding processes, and support candidate experience.
• Maintain standard operating procedures, track deadlines and keep multiple workstreams moving forward.
• Support marketing/vendors with timelines, approvals and deliverables; maintain CRM data and internal communications.
• Assist with events, photoshoots and other marketing initiatives through vendor coordination and project support.

Skills

Communication skills

Organizational skills

Proactive mindset

Discretion & confidentiality

Relationship building

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Kyler Professional Search is seeking an organized Operations Coordinator to partner with senior leadership, manage calendars, travel, reporting and office processes. This role blends executive support with recruiting coordination, marketing assistance and project tracking in a fast-paced environment.

Ideal candidates have 5+ years in operations or admin roles, excellent communication, and strong organizational skills.