Executive Support & Operations Coordinator

Cornell University; Town of Ithaca (NY); Hybrid; USD 40,000 - 45,000; Full time

Job summary

Cornell Utilities Production within Energy and Sustainability seeks an organized Assistant to the Director to coordinate administrative operations and support senior leadership. You will manage complex calendars, prepare reports, and assist with budgets, contracts, and procurement while coordinating training, safety programs, and regulatory reporting.

The role emphasizes cross‑department collaboration, discretion with confidential information, and flexible hands‑on execution to sustain critical

Qualifications

• Associate degree and 4 years administrative office experience or equivalent.

Responsibilities

• Lead administrative operations as trusted partner to Director and leadership.
• Coordinate complex calendars and scheduling priorities.
• Arrange meetings, events, travel, and training activities; prepare materials and minutes.
• Support budgeting, contracting, purchasing, and procurement activities.
• Monitor regulatory reporting and maintain documentation.
• Coordinate training and safety programs, OSHA-related training and records.

Skills

Communication skills

Organizational skills

Calendar management

Discretion with confidential info

Budget & contracts coordination

Training coordination

Interdepartmental coordination

Problem solving

Education

Associate degree

Tools

Adobe

MS Word

Excel

SharePoint

PowerPoint

Filemaker Pro

Job description

Cornell Utilities Production within Energy and Sustainability seeks an organized Assistant to the Director to coordinate administrative operations and support senior leadership. You will manage complex calendars, prepare reports, and assist with budgets, contracts, and procurement while coordinating training, safety programs, and regulatory reporting.

The role emphasizes cross‑department collaboration, discretion with confidential information, and flexible hands‑on execution to sustain critical