Executive Assistant to the Athletics Director (Onsite)

Cornell University; Town of Ithaca (NY); On-site; USD 70,000 - 81,000; Full time

Benefits offered by this job

Fully onsite on Cornell’s main campus,

Health care options

Tuition benefits

Paid holidays and vacation

Job summary

Cornell University’s Athletics and Physical Education department seeks an Executive Assistant to the Director to provide strategic administrative support and help manage a busy executive schedule on campus in Ithaca, NY.

You will coordinate complex calendars, travel, and meetings, draft briefings and communications, and maintain confidentiality while building strong relationships with university leaders, coaches, staff, and partners.

Qualifications

• An associate’s degree and a minimum of 4 years of relevant experience in a fast-paced administrative setting.
• Exceptional organizational and judgment skills, and experience maintaining strict confidentiality.
• A self-starter attitude with a proven track record of independently driving projects forward.
• Ability to work under pressure, prioritize multiple tasks, and support cross-coverage.
• Proficiency with Google Workspace and Microsoft Office.

Responsibilities

• Coordinate a complex and evolving calendar for the Athletics Director.
• Arrange domestic and international travel, itineraries, and reimbursements.
• Prepare meeting agendas, briefing materials, and follow-up communications.
• Manage special projects, timelines, and action items to move initiatives forward.
• Coordinate department-wide meetings and events; act as trusted advisor.

Skills

Organizational skills

Discretion/Confidentiality

Interpersonal communication

Writing/editing

Customer service

Education

Associate's degree

Tools

Google Docs

Google Sheets

Google Slides

Google Forms

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Cornell University’s Athletics and Physical Education department seeks an Executive Assistant to the Director to provide strategic administrative support and help manage a busy executive schedule on campus in Ithaca, NY.

You will coordinate complex calendars, travel, and meetings, draft briefings and communications, and maintain confidentiality while building strong relationships with university leaders, coaches, staff, and partners.