Director’s Administrative Partner, Utilities Production

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 84,386,000 - 96,909,000; Full time

Benefits offered by this job

Hybrid work arrangement

Fully onsite for onboarding

Health and wellbeing benefits

Educational benefits

Job summary

Cornell University is seeking an Assistant to the Director, Utilities Production, on the Ithaca campus. You will support the Director, Plant Managers, and staff, overseeing office operations, complex scheduling, budgets, and regulatory reporting.

The role requires strong organization, discretion, and ability to balance priorities in a dynamic environment. A hybrid work arrangement is offered after 30 days onsite onboarding, with on‑campus 4 days/week and 1 day remotely.

Qualifications

• Associate degree and 4 years administrative office experience or equivalent combination.
• Proficient in Adobe, MS Word, Excel, SharePoint, PowerPoint and Filemaker Pro to create reports, documents and databases.
• Strong grammar and written skills for confidential correspondence and professional communication.
• Ability to multi‑task and coordinate events and priorities across teams.

Responsibilities

• Lead Administrative Operations: act as trusted partner to Director and leadership.
• Coordinate complex calendars, meetings, travel, and training activities.
• Support budgeting, procurement, and contract services; prepare reports and dashboards.

Skills

Strong communication

Organizational skills

Discretion

Multitasking

Education

Associate degree

Tools

Adobe

MS Word

Excel

SharePoint

PowerPoint

Filemaker Pro

Job description

Cornell University is seeking an Assistant to the Director, Utilities Production, on the Ithaca campus. You will support the Director, Plant Managers, and staff, overseeing office operations, complex scheduling, budgets, and regulatory reporting.

The role requires strong organization, discretion, and ability to balance priorities in a dynamic environment. A hybrid work arrangement is offered after 30 days onsite onboarding, with on‑campus 4 days/week and 1 day remotely.