Energy & Utilities Administrative Coordinator

CorSource; Portland (OR); Hybrid; USD 52,000 - 76,000; Part time

Job summary

CorSource is seeking an Administrative Services Assistant to support operational and project teams in the energy and utilities sector. This role emphasizes organization, documentation, and confidentiality in a structured environment.

The position provides front-line administrative support, coordinating scheduling, records, and communications while collaborating with cross-functional teams to maintain service excellence in high-security settings.

Qualifications

• 3+ years of administrative or office coordination experience.
• Strong communication and time management skills.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proven ability to work independently and maintain confidentiality.
• Experience supporting teams in fast-paced or structured environments.

Responsibilities

• Administrative Coordination & Customer Service: Provide daily administrative support including scheduling, correspondence, and office coordination; serve as the first point of contact for internal staff and stakeholders.
• Document & Records Management: Prepare, review, and maintain records, files, and internal documentation; draft internal memos, guides, or operational documents.
• Data Entry & System Support: Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems; generate basic reports.
• Cross-Team Support & Flexibility: Support SOPs and desk guides; serve as backup for other administrative staff; collaborate with team to meet deadlines and maintain service continuity.

Skills

Communication skills

Time management

Microsoft Office proficiency

Confidentiality

Education

Associate or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

SharePoint

Adobe Acrobat

Enterprise systems

Job description

CorSource is seeking an Administrative Services Assistant to support operational and project teams in the energy and utilities sector. This role emphasizes organization, documentation, and confidentiality in a structured environment.

The position provides front-line administrative support, coordinating scheduling, records, and communications while collaborating with cross-functional teams to maintain service excellence in high-security settings.