Executive Support & Operations Coordinator

Deepgram; San Francisco (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Deepgram is seeking an Executive Assistant to support the CEO and CTO, owning scheduling, travel logistics, and office operations with a data-driven, AI-enabled approach. You’ll work closely with the Executive Assistant and help scale executive functions as the company grows.

Ideal candidates have hands-on executive support experience, exceptional attention to detail, and a passion for leveraging AI to streamline processes.

Qualifications

• Experience providing executive support with calendar, travel, and inbox management.
• Attention to detail across time zones and confidential matters.
• Daily use of AI tools to automate repetitive tasks and improve processes.
• Clear, professional written communication representing executives.
• Ability to juggle multiple requests and maintain composure under tight deadlines.
• Regular in-office presence within commuting distance to Ann Arbor, MI.

Responsibilities

• Own scheduling for the CEO and CTO, turning requests into a clean calendar according to Executive Assistant priorities.
• Plan and manage complex travel end‑to‑end and adapt quickly to changes.
• Manage inbox for CTO and triage CEO communications needing executive judgment.
• Run day-to-day office operations in Ann Arbor: be the in‑person contact, handle supplies, vendors, and visitors.
• Plan leadership offsites, executive dinners, and team events.
• Keep expenses, reimbursements, and corporate card reconciliation current and accurate.
• Leverage AI and automation to reduce manual work and share effective practices with the team.

Skills

Executive support

Calendar management

Travel planning

AI tooling

Detail‑oriented

Communication

Tools

AI automation tools

Job description

Deepgram is seeking an Executive Assistant to support the CEO and CTO, owning scheduling, travel logistics, and office operations with a data-driven, AI-enabled approach. You’ll work closely with the Executive Assistant and help scale executive functions as the company grows.

Ideal candidates have hands-on executive support experience, exceptional attention to detail, and a passion for leveraging AI to streamline processes.