Executive Coordinator

Deepgram; San Francisco (CA); Sur place; USD 85 000 - 120 000; Plein temps

Résumé du poste

Deepgram is seeking an Executive Assistant to support the CEO and CTO, owning scheduling, travel logistics, and office operations with a data-driven, AI-enabled approach. You’ll work closely with the Executive Assistant and help scale executive functions as the company grows.

Ideal candidates have hands-on executive support experience, exceptional attention to detail, and a passion for leveraging AI to streamline processes.

Qualifications

• Experience providing executive support with calendar, travel, and inbox management.
• Attention to detail across time zones and confidential matters.
• Daily use of AI tools to automate repetitive tasks and improve processes.
• Clear, professional written communication representing executives.
• Ability to juggle multiple requests and maintain composure under tight deadlines.
• Regular in-office presence within commuting distance to Ann Arbor, MI.

Responsabilités

• Own scheduling for the CEO and CTO, turning requests into a clean calendar according to Executive Assistant priorities.
• Plan and manage complex travel end‑to‑end and adapt quickly to changes.
• Manage inbox for CTO and triage CEO communications needing executive judgment.
• Run day-to-day office operations in Ann Arbor: be the in‑person contact, handle supplies, vendors, and visitors.
• Plan leadership offsites, executive dinners, and team events.
• Keep expenses, reimbursements, and corporate card reconciliation current and accurate.
• Leverage AI and automation to reduce manual work and share effective practices with the team.

Connaissances

Executive support

Calendar management

Travel planning

AI tooling

Detail‑oriented

Communication

Outils

AI automation tools

Description du poste

Company Overview

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

Company Operating Rhythm

At Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.

Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.

Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.

The Opportunity This is a rare chance to support Deepgram's two co-founders, our CEO and CTO. You'll report to their Executive Assistant and learn from her. You'll see how a high‑growth executive office runs from the inside, and you'll take ownership of the execution that keeps it moving.

Demand on our executives' time is growing fast. Your job is to own scheduling, travel, logistics, and office operations, so the Executive Assistant can focus on the strategic side of how the CEO and CTO spend their time. As we automate more of the administrative work with AI, more of that strategic work opens up for you too.

You'll also join as Deepgram builds out executive support across the company, with recent additions of executive assistant and business partner roles across several functions. You'll help build the shared systems and standards for executive and cross-functional operations across Deepgram.

This role is for someone who takes pride in getting the small details right and is motivated by knowing their contributions to the larger mission of the company are highly impactful. Priorities shift constantly and much of the work is time-sensitive. For executives moving at this pace, whether the details were handled often decides whether it's a good day or a bad one.

What You'll Do

• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict-free calendar that follows the priorities set by the Executive Assistant
• Plan and manage complex travel end to end, and recover quickly when plans change
• Support inbox management for the CTO and triage for the CEO: resolve the routine and escalated anything that needs executive judgment
• Run day-to-day office operations in Ann Arbor: be the in-person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly
• Plan logistics for leadership offsites, executive dinners, and team events
• Keep expenses, reimbursements, and corporate card reconciliation current and clean
• Use AI and automation to take manual work out of scheduling, inbox triage, and meeting prep, and share what works with the wider executive support team

You'll Love This Role If You

• Want to learn how an executive office runs by working side by side with an experienced Executive Assistant
• Get real satisfaction from a week where nothing slipped through the cracks
• Get excited about using AI to create efficient processes for repetitive admin tasks
• Like saying yes, asking questions, rolling up your sleeves, and figuring it out
• Would rather be in the office with your team than support from a distance

It's Important to Us That You Have

• At least one role directly supporting an executive, with hands‑on ownership of calendar management and travel booking
• Exceptional attention to detail, including scheduling across time zones
• Daily, hands‑on use of AI tools in your work, and real enthusiasm for using them to replace manual steps
• Clear, professional written communication. Your messages represent our executives
• Sound judgment with confidential information
• The ability to juggle competing requests and stay calm under time pressure
• Responsiveness to time-sensitive executive requests throughout the day with coverage shared across a two-person team
• Thriving off feedback and openness to coaching. This function is being built deliberately, and you won't be navigating it alone
• Residence within commuting distance of Ann Arbor, MI, with regular, consistent in-office presence

It Would Be Great If You Had

• 1–3 years of experience in executive support or a similar coordination role
• Experience in a support role at a tech startup or high-growth company
• Experience supporting more than one executive at a time
• Experience using AI beyond chat, such as automations, custom assistants, or workflows you've built, that you could teach to others
• Experience with office management or workplace operations
• Familiarity with executive‑support tools for calendar, travel, expense, and communications

Notice: We're aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @deepgram.com email address. If you've received a message claiming to be Deepgram, please forward it to [e-mail].