Executive Support & Operations Coordinator

Prismhr Hire; Madison (WI); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Annual bilingual bonus

Job summary

Common Wealth Development is seeking an Executive Administrative Assistant to support the Executive Director and help ensure the smooth operation of our organization. The role emphasizes organization, communication, and independent work under tight deadlines.

The successful candidate will bring 2–3 years of administrative experience, solid Microsoft Office skills, and strong written and verbal communication. Bilingual Spanish-English is a valued asset, with bonuses tied to language proficiency.

Qualifications

• 2–3 years in an administrative role.
• Proficiency in Microsoft Office suite.
• Strong written and verbal communication.
• Ability to manage multiple tasks under tight deadlines.
• Bilingual in Spanish and English is preferred.

Responsibilities

• Provide day-to-day administrative support to the Executive Director.
• Manage calendars, schedule meetings, and handle correspondence.
• Oversee office logistics, including mail and phone systems.
• Assist with accounts payable/receivable and basic finance tasks.
• Draft and review professional communications and manage internal systems.
• Coordinate organizational projects and monitor training records.

Skills

Microsoft Office

Communication skills

Multi-tasking

Independent work

Spanish bilingual

Tools

Word

Excel

Outlook

Teams

Job description

Common Wealth Development is seeking an Executive Administrative Assistant to support the Executive Director and help ensure the smooth operation of our organization. The role emphasizes organization, communication, and independent work under tight deadlines.

The successful candidate will bring 2–3 years of administrative experience, solid Microsoft Office skills, and strong written and verbal communication. Bilingual Spanish-English is a valued asset, with bonuses tied to language proficiency.