Executive Support & Operations Coordinator

Eagle Analytical; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Eagle Houston is seeking an Administrative Assistant to provide essential support to the Executive Assistant and leadership team in a fast-paced laboratory setting. You will manage calendars, prepare reports, and coordinate travel while ensuring confidentiality and efficiency.

The role requires strong organizational and communication skills, plus experience in regulated environments. Based in Houston, this position supports HR processes and company events, contributing to overall productivity.

Qualifications

• Associates or Bachelor's degree in Business Administration, Science, or a related field preferred.
• Minimum of 2-3 years of administrative experience, preferably in a laboratory, scientific, or regulated corporate environment.
• Strong organizational, multitasking, and time-management skills with keen attention to detail.

Responsibilities

• Provide administrative support to the Executive Assistant, President, and management team.
• Manage calendars, appointments, meetings, and conference calls, anticipating scheduling needs and adjusting for changes.
• Prepare, review, and organize correspondence, reports, presentations, spreadsheets, and meeting materials.
• Represent leadership and the company professionally when interacting with internal teams, vendors, and the public.
• Handle incoming calls, greet visitors, and direct inquiries appropriately.
• Prepare meeting minutes, Board resolutions, and related documentation as required.
• Coordinate domestic and international travel arrangements and reconcile expense reports.
• Secure and maintain highly confidential company and employee records.
• Assist with onboarding, offboarding, and HR records maintenance.
• Coordinate scheduling and logistics for laboratory projects, client activities, and internal initiatives.

Skills

Organization

Multitasking

Time management

Communication

Problem solving

Detail oriented

Education

Associates or better in Science or related field

Bachelors or better in Business Administration or related field

Bachelors or better in Health Administration or related field

Tools

Microsoft Office

Job description

Eagle Houston is seeking an Administrative Assistant to provide essential support to the Executive Assistant and leadership team in a fast-paced laboratory setting. You will manage calendars, prepare reports, and coordinate travel while ensuring confidentiality and efficiency.

The role requires strong organizational and communication skills, plus experience in regulated environments. Based in Houston, this position supports HR processes and company events, contributing to overall productivity.