Executive Administrative Specialist: Calendar, Travel & Lab Ops

Eagle Analytical Services, Inc.; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Eagle Analytical Services, Inc. is seeking a reliable Administrative Assistant to support the Executive team and keep daily operations running smoothly. You will manage scheduling, documents, travel, and event coordination, while handling confidential information with discretion.

The role emphasizes organization, communication, and collaboration across departments to improve efficiency and productivity. On-site Houston location with growth opportunities within a regulated laboratory environment.

Qualifications

• Associate's or Bachelor's degree preferred in business, science, or related field.
• 2–3 years administrative experience in a laboratory or regulated environment.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and ability to learn internal systems quickly.

Responsibilities

• Provide administrative support to executives and management.
• Manage calendars, appointments, meetings, and conference calls.
• Prepare correspondence, reports, presentations, and meeting materials.
• Coordinate domestic and international travel, and reconcile expenses.
• Maintain confidential company and employee records.
• Support HR processes including onboarding and benefits administration.
• Assist with laboratory project coordination and supplier logistics.
• Plan and organize company events and internal trainings.
• Ensure SOPs and regulatory standards are followed in daily operations.
• Assist with procurement, inventory tracking, and office/lab supplies.

Skills

Calendar management

Meeting coordination

Administrative support

Documents organization

Travel coordination

Confidential data handling

Communication skills

MS Office Proficiency

HR processes familiarity

Laboratory operations knowledge

Education

Associates or Bachelor's degree in Business Administration or related field

Science-related degree preferred

Tools

Microsoft Office

Internal systems

Word

Excel

Outlook

PowerPoint

Job description

Eagle Analytical Services, Inc. is seeking a reliable Administrative Assistant to support the Executive team and keep daily operations running smoothly. You will manage scheduling, documents, travel, and event coordination, while handling confidential information with discretion.

The role emphasizes organization, communication, and collaboration across departments to improve efficiency and productivity. On-site Houston location with growth opportunities within a regulated laboratory environment.