Executive Support & Operations Coordinator

University of Rochester; City of Rochester, Northern (NY, KY); Hybrid; USD 57,000 - 79,000; Full time

Job summary

University of Rochester seeks an Exec Support Admin to provide senior-level administrative support to the Assoc VP Office of Facilities. This role manages calendars, coordinates meetings, travel, and events, and serves as a primary point of contact for executives and internal/external partners.

The position requires a Bachelor's degree with 3 years of related experience, strong MS Office skills, and the ability to prepare reports and data summaries with high discretion.

Qualifications

• Bachelor's degree and 3 years related experience required.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Strong organizational and communication skills essential.

Responsibilities

• Manages daily calendars for executive and plans appointments/events.
• Directs and coordinates daily operations of the office and program.
• Acts as liaison with internal/external groups and staff; triages calls and emails.

Skills

Calendar management

Stakeholder coordination

Communication

Research & reporting

Office software proficiency

Education

Bachelor's degree

Tools

Outlook

Excel

Word

PowerPoint

MS Office

Job description

University of Rochester seeks an Exec Support Admin to provide senior-level administrative support to the Assoc VP Office of Facilities. This role manages calendars, coordinates meetings, travel, and events, and serves as a primary point of contact for executives and internal/external partners.

The position requires a Bachelor's degree with 3 years of related experience, strong MS Office skills, and the ability to prepare reports and data summaries with high discretion.