Executive Support & Communications Lead

001 University of Rochester; City of Rochester (NY); On-site; USD 33,000 - 47,000; Full time

Job summary

The University of Rochester is seeking an experienced executive administrative professional to support the Office of the Chair in Radiation Oncology. You will manage calendars, organize meetings and travel, draft correspondence, and coordinate departmental events and communications.

Ideal candidates possess strong communication, confidentiality, and organizational skills, with experience in an academic or health-care setting.

Qualifications

• Associate's degree and 3 years related work experience including at least 1 year in an executive administrative capacity in an academic office or project management, or the equivalent experience in business required
• Bachelor's degree preferred or equivalent combination of education and experience
• Excellent interpersonal, organizational, and communication skills both verbal and written required

Responsibilities

• Maintains communication with regional counterparts in arranging regional business meetings and conferences.
• Represents the office of the Chair when speaking with regional counterparts and/or leadership.
• Represents and serves as spokesman for department or project head in communicating instructions and in interpreting administrative matters to students, clients, faculty, staff, and the general public.
• Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel.
• Plans and organizes administrative aspects such as agenda preparation, site selections, food and beverage selections, audio-visual arrangements, and document development.
• Independently prepares documentation, such as writing and drafting correspondence and memos on behalf of the Chair and Division Chiefs.
• Produces monthly department faculty meeting agenda, meeting slides/presentation, and minutes.
• Provides practical project management, including organizing, scheduling, and coordination of departmental events such as visiting professorships, banquets, and alumni gatherings.

Skills

Interpersonal skills

Organizational skills

Written communication

Confidentiality

Outlook

Microsoft Office

Education

Associate's degree

Bachelor's degree preferred

Tools

Outlook

Microsoft Office

HRIS System

Access

Job description

The University of Rochester is seeking an experienced executive administrative professional to support the Office of the Chair in Radiation Oncology. You will manage calendars, organize meetings and travel, draft correspondence, and coordinate departmental events and communications.

Ideal candidates possess strong communication, confidentiality, and organizational skills, with experience in an academic or health-care setting.