Executive Support & Operations Assistant

Javon-Bea-Hospital; Rockford (IL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

FSA/HSA Options

Paid time off

Job summary

Mercyhealth is seeking an Administrative Assistant to support the Executive Director and management staff by organizing information, coordinating communications, and serving as the contact for administrative access. Schedule: Monday-Friday, 40 hours per week, days shift.

Primary duties include scheduling meetings, handling billing and invoicing via the portal/PMM system, preparing documents, and providing general office support for special projects and committees.

Qualifications

• High school diploma or equivalent.
• Three years of experience and/or training in secretarial field.
• Strong interpersonal and organizational skills.

Responsibilities

• Schedule appointments and meetings for Executive Director and staff.
• Coordinate partner/agency functions and secure meeting room reservations.
• Assist with billing, invoicing and PMM system requisitions.
• Prepare documents, forms, spreadsheets, memos, and reports.
• Provide administrative support for special projects and committees.
• Attend meetings and take minutes.

Skills

Interpersonal communication

Scheduling

Organizational skills

Education

High school diploma or equivalent

Three years of secretarial experience

Job description

Mercyhealth is seeking an Administrative Assistant to support the Executive Director and management staff by organizing information, coordinating communications, and serving as the contact for administrative access. Schedule: Monday-Friday, 40 hours per week, days shift.

Primary duties include scheduling meetings, handling billing and invoicing via the portal/PMM system, preparing documents, and providing general office support for special projects and committees.