Executive Support & Operations Administrator (On-site)

Ascend Staffing; Utah; On-site; USD 40,000 - 45,000; Full time

Job summary

Ascend Staffing in North Salt Lake, UT is seeking a Corporate Administrator to provide high-level administrative, operational, and strategic support to the CEO, COO, and EVP. The role manages executive priorities, schedules, meetings, and travel while ensuring efficient operation of the Support Center.

The ideal candidate is highly organized, proactive, and discreet, thrives in a fast-paced environment, and collaborates across departments with professionalism.

Qualifications

• Minimum of two (2) years of experience supporting executive leadership as a Corporate Administrator, Executive Assistant, Administrative Assistant, or similar role.
• High school diploma or equivalent required; Bachelor's degree in Business Administration or a related field preferred.
• Exceptional organizational, communication, and time management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to maintain complete confidentiality and exercise sound judgment when handling sensitive information.

Responsibilities

• Manage and maintain the CEO, COO, and Executive Vice President's complex calendars, ensuring priorities are aligned and scheduling conflicts are minimized.
• Coordinate executive meetings, appointments, conference calls, and events, including preparing agendas, meeting materials, and follow-up action items.
• Arrange and manage executive travel, including flights, hotels, transportation, itineraries, and travel-related logistics.
• Keep executive leadership informed of daily schedules, priorities, deadlines, and upcoming commitments.
• Draft, proofread, edit, and distribute correspondence, reports, presentations, and executive communications.
• Maintain confidential files, records, and documentation while exercising the highest level of discretion.

Skills

Executive support

Calendar management

Travel coordination

Office operations

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Ascend Staffing in North Salt Lake, UT is seeking a Corporate Administrator to provide high-level administrative, operational, and strategic support to the CEO, COO, and EVP. The role manages executive priorities, schedules, meetings, and travel while ensuring efficient operation of the Support Center.

The ideal candidate is highly organized, proactive, and discreet, thrives in a fast-paced environment, and collaborates across departments with professionalism.