Executive Support & Onboarding Coordinator

Jobtailor; Sunnyvale (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor in Sunnyvale, CA seeks an experienced Executive Assistant to support the Director of Business Development. You will coordinate onboarding for customers and partners, manage follow-ups, capture meeting notes, and organize travel, calendars, and documentation across teams.

You will leverage CRM tools (HubSpot/Salesforce) and Microsoft Office to track the sales pipeline, prepare executive briefings, and enable scalable onboarding and recruitment coordination.

Qualifications

• 5+ years of experience in executive assistant, administrative operation, business coordination, sales coordination, recruiting coordination or similar support role.

Responsibilities

• Coordinate onboarding for customers and partners.

Skills

Executive Support

Project Coordination

CRM Proficiency

Communication

Organization

Multitasking

Attention to Detail

Discretion

Cross-Functional Collaboration

Tools

HubSpot

Salesforce

PowerPoint

Teams

SharePoint

Outlook

Confluence

Job description

Jobtailor in Sunnyvale, CA seeks an experienced Executive Assistant to support the Director of Business Development. You will coordinate onboarding for customers and partners, manage follow-ups, capture meeting notes, and organize travel, calendars, and documentation across teams.

You will leverage CRM tools (HubSpot/Salesforce) and Microsoft Office to track the sales pipeline, prepare executive briefings, and enable scalable onboarding and recruitment coordination.