Executive Support & Process Improvement Specialist

Jobtailor; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in San Diego seeks an Executive Support Specialist to provide confidential, high-level administrative support to senior leadership across sales, marketing, and technology. You will manage calendars, coordinate travel, and plan meetings with executives, vendors, and teams.

Responsibilities include developing and refining processes, creating SOPs, and driving operational efficiency through technology and data analysis.

Qualifications

• Minimum of two years of administrative experience.
• Confidentiality and professional appearance.
• Clear, positive verbal and written communication skills.
• Desire to provide prompt, friendly, quality-driven service to all levels of the organization.
• Ability to adapt to changing priorities in a fast-paced environment.
• Knowledge of administrative and clerical procedures, systems and terminology.
• Proficiency in Microsoft Office Outlook, Word, Excel, and PowerPoint.
• Knowledge of Cloud Storages such as SharePoint.
• Must have a valid driver’s license and vehicle for errands outside the office.

Responsibilities

• Provide high-level administrative support to senior leadership including sales, marketing, and technology.
• Maintain calendar for CEO/COO: travel arrangements, conference calls, meetings with management and vendors.
• Assist in coordinating Leadership team and COO procedures in the system of record.
• Develop, document, and refine processes and workflows for business operations.
• Cross-functionally identify process gaps and implement solutions.
• Deliver and build SOPs to improve processes.
• Support escalations from leadership and resolve inquiries.
• Leverage technology for process efficiency and data analysis.
• Prepare agendas, minutes, correspondence, and maintain contact lists.
• Manage projects on behalf of the CEO and monitor KPIs.
• Assist executives in decision-making and initiative implementation.
• Manage Project Trackers for cross-collaboration transparency.

Skills

Executive support skills

Verbal communication

Written communication

Adaptability

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

Job description

Jobtailor in San Diego seeks an Executive Support Specialist to provide confidential, high-level administrative support to senior leadership across sales, marketing, and technology. You will manage calendars, coordinate travel, and plan meetings with executives, vendors, and teams.

Responsibilities include developing and refining processes, creating SOPs, and driving operational efficiency through technology and data analysis.