Senior Executive Assistant & Strategic Partner

Jobtailor; Madison (WI); On-site; USD 100,000 - 150,000; Full time

Job summary

Jobtailor seeks an experienced executive assistant to support a C‑level leader in a fast‑growing tech environment. You will own calendar management, travel planning, and confidential communications, ensuring seamless coordination across leadership functions.

The role requires exceptional organizational skills, polished written and verbal communication, and strong presentation abilities using Google Slides. Collaboration with multiple teams is essential to align on priorities and messaging.

Qualifications

• 5+ years of experience supporting executives at VP or C‑Suite level in tech/SaaS/healthcare environments.
• Highly organized with ability to balance urgent priorities and manage complex travel.
• Exceptional written and verbal communication; proven corporate comms experience.
• Proficiency in building cohesive, professional slide decks (Google Slides).
• Strong business acumen and understanding of organizational goals and metrics.
• Technical savvy with Google Workspace, Slack, Salesforce, and PM tools.

Responsibilities

• Manage a complex, evolving calendar, prioritizing requests against business outcomes.
• Coordinate travel itineraries, corporate bookings, and expense reporting with high accuracy.
• Build cross‑team partnerships to enable leadership collaboration.
• Plan, prepare, and execute leadership meeting agendas.
• Draft and distribute executive updates, memos, and announcements.
• Create compelling slide decks for All‑Hands and stakeholder meetings.
• Attend leadership meetings and translate strategy into actionable updates.
• Plan operational meetings and set agendas with clear outcomes.
• Lead ad‑hoc operational initiatives with cross‑functional milestones.
• Act as gatekeeper and proxy for urgent requests.

Skills

Executive support

Calendar management

Travel logistics

Communication

Presentation design

Cross-team collaboration

Discretion & professionalism

Tools

Google Workspace

Slack

Salesforce

Project management tools

Job description

Jobtailor seeks an experienced executive assistant to support a C‑level leader in a fast‑growing tech environment. You will own calendar management, travel planning, and confidential communications, ensuring seamless coordination across leadership functions.

The role requires exceptional organizational skills, polished written and verbal communication, and strong presentation abilities using Google Slides. Collaboration with multiple teams is essential to align on priorities and messaging.