Administrative Assistant (Corporate Development)

Nokia; Sunnyvale (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Nokia in Sunnyvale, CA is seeking an experienced Executive Assistant to support the Chief Corporate Development Officer. This in-person role requires top-notch organization and discretion to manage calendars, travel, and communications for senior leadership.

You will coordinate across time zones, handle expenses, and support special projects while maintaining professional partnerships with stakeholders in a fast-paced corporate environment.

Qualifications

• 2-3 years of executive/administrative support experience in a corporate environment.
• Strong expertise in calendar management, travel coordination, and expense management.
• Excellent organizational, communication, and multitasking skills with attention to detail.
• Proficient in Microsoft Office, Teams, Concur, and AI tools.
• Proactive, customer-focused, adaptable, and discreet with confidential information.
• Ability to support senior leaders and partner with stakeholders to improve efficiency.

Responsibilities

• Manage executive calendars, schedule meetings across time zones, and resolve conflicts.
• Coordinate with stakeholders and Executive Assistants to align priorities and communications.
• Arrange domestic/international travel, prepare itineraries, and provide travel support.
• Handle expenses, meeting logistics, offsites, and team events.
• Prepare documents, conduct basic research, and maintain organized records.
• Support special projects and administrative initiatives.
• Serve as a key contact for internal and external stakeholders while handling confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Expense management

Executive support

Microsoft Office

Teams

Concur

AI tools

Attention to detail

Multitasking

Tools

Microsoft Office

Teams

Concur

AI tools

Job description

Job Description

Working in close partnership with the Chief Corporate Development Officer’s Executive Assistant, this role helps ensure seamless coordination across leadership schedules, meetings, and priorities. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, confidential, and executive-facing environment. This is an in-person role at our office in Sunnyvale, CA.

Job Description

Working in close partnership with the Chief Corporate Development Officer’s Executive Assistant, this role helps ensure seamless coordination across leadership schedules, meetings, and priorities. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, confidential, and executive-facing environment. This is an in-person role at our office in Sunnyvale, CA.

How You Will Contribute And What You Will Learn

• Manage executive calendars, schedule meetings across time zones, and resolve conflicts.
• Coordinate with stakeholders and Executive Assistants to align priorities and communications.
• Arrange domestic/international travel, prepare itineraries, and provide travel support.
• Handle expenses, meeting logistics, offsites, and team events.
• Prepare documents, conduct basic research, and maintain organized records.
• Support special projects and administrative initiatives.
• Serve as a key contact for internal and external stakeholders while handling confidential information with professionalism and discretion.

Key Skills And Experience

You have:

• 2-3 years of executive/administrative support experience in a corporate environment, preferably global and multi-time-zone.
• Strong expertise in calendar management, travel coordination, expense management, and executive support.
• Excellent organizational, communication, and multitasking skills with keen attention to detail.
• Proficient in Microsoft Office, Teams, Concur, and AI tools.
• Proactive, customer-focused, and adaptable, with the ability to manage competing priorities.
• Professional, collaborative, and comfortable supporting senior leaders and handling confidential information.
• Success is measured by seamless calendar, travel, and meeting management, strong partnerships with key stakeholders, and improved operational efficiency across the Corporate Development team.

This is an on-site role in Sunnyvale; CA. Relocation is not provided.