Executive Assistant & Office Operations Lead

Jobtailor; Los Angeles (CA); Hybrid; USD 65,000 - 105,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant/Office Manager to partner with the CEO in Los Angeles, owning day-to-day operations and the LA office. You will manage calendars, travel, events, and communications while maintaining discretion with confidential information.

You will coordinate cross-functional initiatives, onboarding, and office services in a fast-paced startup environment, four days on-site in LA, and occasional schedule adjustments to support leadership and events.

Qualifications

• 5+ years of experience supporting a Founder, CEO, or other senior executive in roles like Executive Assistant, Chief of Staff, Office Manager, or Operations.
• Experience in office management or workplace operations, preferably in startup or high-growth settings.
• Exceptional organizational skills with meticulous attention to detail.
• Proactive mindset with ability to anticipate needs.
• Strong project management skills with ability to juggle multiple priorities.
• Excellent written and verbal communication; high discretion handling confidential information.
• Proficiency with Google Workspace and modern productivity tools.
• Ability to thrive in a fast-paced, entrepreneurial environment and work in-person four days a week in LA.

Responsibilities

• Serve as the CEO's trusted partner to maximize time and effectiveness.
• Own calendar management, scheduling, and meeting logistics across stakeholders.
• Anticipate conflicts and proactively resolve scheduling issues.
• Coordinate domestic and international travel, itineraries, and expenses.
• Prepare meeting agendas, materials, presentations, and follow-up items.
• Track priorities, deadlines, and deliverables to prevent gaps.
• Support presentations, initiatives, and special projects as needed.
• Act as a liaison between CEO, internal teams, board members, investors, and partners.
• Handle highly confidential information with integrity and sound judgment.
• Become an extension of the CEO by removing obstacles and anticipating needs.
• Own day-to-day operations of the LA office, keeping it organized and efficient.
• Serve as primary contact for building management, facilities, vendors, and office services.
• Manage office supplies, kitchen, equipment, shipping, mail, and maintenance.
• Ensure conference rooms and workspaces are stocked and presentation-ready.
• Coordinate onboarding logistics, workspace setup, access, and supplies.
• Support employee experience events and culture-building activities.
• Maintain office policies and processes; identify efficiency improvements.
• Identify and evaluate future office space; coordinate with brokers and designers.
• Lead office move timelines, budgets, and logistics; support relocation.
• Partner with leadership to reflect the mph brand in the workspace and foster collaboration.
• Plan and execute offsites, leadership meetings, and team events.
• Assist with company-wide communications and meeting logistics.
• Support cross-functional initiatives and apply a solutions-focused mindset.
• Become the go-to person for problem-solving and keeping operations running smoothly.

Skills

Calendar Management

Travel Coordination

Office Operations

Project Management

Google Workspace

Communication Skills

Confidentiality

Onboarding Logistics

Budget Management

Event Coordination

Job description

Jobtailor is seeking an experienced Executive Assistant/Office Manager to partner with the CEO in Los Angeles, owning day-to-day operations and the LA office. You will manage calendars, travel, events, and communications while maintaining discretion with confidential information.

You will coordinate cross-functional initiatives, onboarding, and office services in a fast-paced startup environment, four days on-site in LA, and occasional schedule adjustments to support leadership and events.