Executive Support & Office Operations Lead

Prosper, Town of (TX); Prosper (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

The Prosper Economic Development Corporation seeks an Administrative Assistant to coordinate day-to-day office operations, provide high-level support to the Executive Director, and assist with research, data management, and communications. This role emphasizes initiative, ownership, and continuous improvement in systems and procedures supporting PEDC’s long-term success.

Key duties include front-office coverage, calendar management, meeting logistics, records maintenance, correspondence

Qualifications

• High School Diploma or equivalent.
• Administrative or office experience preferred.
• Must have reliable access to a personal vehicle for conducting PEDC business, including routine retrieval of organizational mail and occasional business-related travel.
• Must possess a valid Texas Class C driver’s license.
• Must pass MVR check.
• Must pass pre-employment drug screening and background check.

Responsibilities

• Provides front-office coverage during PEDC's regular business hours, Monday through Friday, 8:00 a.m. to 5.
• Opens/closes the office and coordinates coverage; occasional after hours as needed.
• Serves as the primary welcome point for PEDC, delivering customer service to staff, clients, prospects, vendors, and visitors.
• Answers and directs telephone inquiries to appropriate staff members.
• Coordinates meeting and conference room readiness, scheduling, materials, technology, refreshments, and setup.
• Maintains tidy common areas and replenishes office supplies; handles mail and notary services as needed.
• Manages Executive Director’s calendar and scheduling; prepares correspondence, agendas, and reports; assists with onboarding and compliance.
• Supports recruitment and HR processes; maintains Employee HUB information and HR materials.
• Assists to develop and improve SOPs, records management, and organizational systems.
• Maintains databases, billing records, timesheets, CRM data, and documents; ensures confidentiality.
• Compiles information for public records requests; updates websites and social media as needed.
• Attends Town Secretary’s Office meetings to stay current on procedures; may clerk PEDC public meetings.
• Support PEDC booths and public outreach; assists with presentations and communications as needed.

Skills

Customer service

Office coordination

Calendar management

Communication

Research skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

CRM systems

Adobe Acrobat

Job description

The Prosper Economic Development Corporation seeks an Administrative Assistant to coordinate day-to-day office operations, provide high-level support to the Executive Director, and assist with research, data management, and communications. This role emphasizes initiative, ownership, and continuous improvement in systems and procedures supporting PEDC’s long-term success.

Key duties include front-office coverage, calendar management, meeting logistics, records maintenance, correspondence