Executive Support Assistant for Leadership Team

Judi Health, LLC; Charlotte (NC); Hybrid; USD 41,000 - 52,000; Full time

Job summary

Judi Health, LLC seeks an Administrative Assistant to support multiple Executive Leadership Team leaders with calendaring, travel, expenses, meeting logistics, records, and event coordination. The role emphasizes accuracy, confidentiality, and timely, proactive service.

Hybrid schedule (at least 3 days per week in Charlotte) and a junior-but-critical path require strong organization, MS Office proficiency, and the ability to learn leader preferences quickly.

Qualifications

• At least 2 years of administrative support experience in a professional setting.
• Strong calendar management, travel, expenses, and follow-through.
• Excellent written and verbal communication with senior leaders.
• Proven ability to handle confidential information with discretion.
• Proficient in Microsoft Office and familiar with internal processes.

Responsibilities

• Provide shared administrative support to ELT leaders and coordination.
• Own routine calendar administration, meetings, and logistics accuracy.
• Anticipate scheduling needs and address issues before they arise.
• Coordinate domestic travel arrangements and itineraries.
• Prepare expense reports, process invoices, and maintain docs.
• Support end-to-end meeting logistics and materials.
• Maintain organized records, templates, and contact lists.

Skills

Calendar management

Travel coordination

Expense reporting

Meeting logistics

Microsoft Office

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Judi Health, LLC seeks an Administrative Assistant to support multiple Executive Leadership Team leaders with calendaring, travel, expenses, meeting logistics, records, and event coordination. The role emphasizes accuracy, confidentiality, and timely, proactive service.

Hybrid schedule (at least 3 days per week in Charlotte) and a junior-but-critical path require strong organization, MS Office proficiency, and the ability to learn leader preferences quickly.