Executive Support Analyst

JRC Integrated Systems; Washington (District of Columbia); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits program

Growth and development opportunities

Collaborative work environment

Support for national defense programs

Job summary

JRC Integrated Systems in Washington, DC seeks an Executive Support Analyst to partner with senior leadership, coordinating complex schedules, travel, and communications while maintaining operations under stringent DoD requirements.

This high-visibility role demands discretion, impeccable organizational skills, and a proactive, customer-service mindset to support priority national security missions.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years in executive support or DoD/military environment.

Responsibilities

• Provide essential support: answer calls, respond to emails, track follow-ups to closure.
• Manage front desk with seamless traffic, phone responses, and schedule requests.
• Plan and execute events with senior officials and stakeholders; print read-aheads and assemble trip binders.
• Manage leadership calendars with complex scheduling and last-minute changes.
• Craft executive communications: edit correspondence, memos, reports, and decks.
• Ensure documentation and presentation excellence, including handling sensitive/classified materials.
• Coordinate visits and security access; greet external guests and connect them to leadership.
• Arrange complex travel itineraries and logistics for senior leaders in DTS/SATO systems.
• Provide technical support for SIPR Tokens, SVTC, RED networks, and MS Teams.

Skills

Discretion

Communication

Organizational

Problem solving

Crisis/priority management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Foxit

Visio

MS Teams

SharePoint

Confluence

Job description

At JRC, we tackle some of the toughest challenges faced by the Department of War (DoW) and other government agencies. Our expertise in engineering innovation and semiconductor technologies allows us to deliver mission-critical microelectronics solutions, aerospace systems engineering, and cutting-edge research and development. By joining JRC, you’ll be part of a team that supports strategic deterrence and defense missions, playing a crucial role in ensuring the safety and security of the United States and its allies.

Join JRC's Systems Engineering and Integration Team and Make an Impact!

Make an impact where precision, professionalism, and execution matter. As an Executive Support Analyst with JRC, you'll serve as a trusted partner to senior leadership, helping drive mission success by keeping operations organized, priorities aligned, and critical activities moving forward. This high-visibility role is ideal for a proactive professional who thrives in a fast-paced environment, can manage competing demands with confidence, and brings exceptional attention to detail, discretion, and customer service. Your ability to anticipate needs, coordinate complex activities, and enable leadership effectiveness will directly contribute to the success of high-priority national security missions.

What You’ll Do

• Provide essential support: Answer calls, respond to emails, and tackle a variety of tasks in coordinating staff engagements with the Chief of Staff, capture urgent same-day or next-day after-action requests, and track follow-on action items to closure.
• Manage front desk: Ensure seamless traffic flow, prompt phone responses, and timely attention to schedule requests made in person or by email. Provide consistent administrative support throughout scheduled core hours to maintain Front Office continuity and maintain/regularly update official Front Office phone/recall rosters.
• Plan and execute events: Organize group meetings, conferences, executive huddles, and special events with senior Navy military officials, SES leaders, program managers, and key stakeholders; print read-aheads, assemble trip binders, take notes, and track follow-ups to keep operations running smoothly and ensure seamless, timely delivery.
• Manage leadership calendars: Manage complex schedules, dynamically resolving last-minute changes to leadership calendars in person or electronically to support high-priority, fast-paced scheduling needs.
• Craft executive communications: Prepare, edit, and refine correspondence, policy memos, reports, and presentation decks for top-level Navy decision-makers using standard Department of the Navy Correspondence guidelines. Assist leadership with scheduling employee check-in and check-out workflows.
• Ensure documentation and presentation excellence: Ensure timely review and routing of documents requiring leadership signatures and expertly manage sensitive and classified documents (including secure receipt, processing, storage, and disposal of materials in compliance with security protocols). Review PowerPoint decks for accuracy, completeness, and strict compliance with SSP branding standards.
• Coordinate visits: Submit Visit Authorization Requests (VARs) and coordinate security access; greet and direct external visitors, distinguished guests, and industrial partner guests, ensuring they feel welcomed and are efficiently connected with command leadership.
• Arrange Travel: Coordinate and arrange complex travel itineraries and logistics for senior leadership in alignment with the Defense Travel System (DTS) and SATO; prepare site visit agendas, build comprehensive trip binders, and file travel claims efficiently.
• Technical Support: Provide prompt resolution and troubleshooting for technical issues with SIPR Tokens, SVTC, RED networks, and MS Teams, ensuring uninterrupted C4I and communication support for leadership.

What You Bring to the Table

• A bachelor’s degree in a related field (or equivalent combination of education and administrative/analyst experience).
• 3+ years of experience as an executive assistant, executive support analyst, or program analyst in a fast-paced, dynamic military/DoD environment.
• Operational familiarity with Navy rank structures (specifically O-5/O-6+ military officers and SES levels), protocol, military chain of command, and staff procedures.
• Must hold an active DoW SECRET clearance or higher (or have held an active clearance in good standing within the past two years).
• Excellent communication, organizational, and problem-solving skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project), Adobe Acrobat, Foxit, Visio, and digital collaboration tools (MS Teams, SharePoint, Confluence).
• Ability to maintain strict confidentiality and handle sensitive and classified information with discretion.
• Flexibility to adapt to changing command priorities and deadlines.
• Direct experience working within Department of the Navy HQ environments.
• Working knowledge of the Department of the Navy Correspondence Manual and Defense Travel System (DTS).

Full compensation packages are based candidate experience.

Pay Transparency

$85,000 - $110,000 USD

At JRC we offer...

• A competitive compensation package
• An exceptional employee benefits program, providing support for our team members' well-being and success
• The chance to contribute to a high-profile Department of Defense programs and make a positive impact
• A collaborative work environment where teamwork, creativity, and innovation thrive
• Opportunities for professional growth and development, helping you advance your career

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in JRC Careers’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.