Executive Support Aide for City Leadership

baltimorecity; Baltimore (MD); On-site; USD 21,000 - 41,000; Full time

Job summary

Baltimore City Government is seeking an Executive Assistant to provide confidential administrative support to BCFD executive leadership, coordinating policy implementation and special projects, and serving as liaison among leadership, department staff, City agencies, and external stakeholders.

The role requires handling confidential materials, preparing reports, and supporting scheduling and communications, with demonstrated ability to manage executive priorities and ensure follow-up on

Qualifications

• Education: Have a high school diploma or GED. A bachelor's degree from an accredited college or university, preferred.
• AND
• Experience: Have three (3) years of experience performing executive-level administrative support work.
• OR
• Equivalency Notes: Have an equivalent combination of education and experience.

Responsibilities

• Assists leadership in developing and implementing administrative policies, procedures, practices, and long-term goals.
• Interprets approved directives for staff, monitors implementation, and identifies issues requiring executive attention.
• Conducts research and completes confidential or special assignments.
• Compiles and analyzes administrative and statistical information; prepares briefing materials, reports, recommendations, and correspondence for executive review or signature.
• Investigates and resolves sensitive administrative problems and complaints at leadership's request, within delegated authority.
• Coordinates executive meetings and supporting materials, records decisions, and maintains action items, responsible parties, and deadlines.
• Attends confidential administrative and operational meetings and follows up with managers on implementation of decisions and assigned work.
• Coordinates scheduling and administrative priorities.
• Screens correspondence, calls, and visitors; responds to matters within delegated authority and refers significant or sensitive issues to leadership.

Skills

Executive support

Public administration knowledge

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Baltimore City Government is seeking an Executive Assistant to provide confidential administrative support to BCFD executive leadership, coordinating policy implementation and special projects, and serving as liaison among leadership, department staff, City agencies, and external stakeholders.

The role requires handling confidential materials, preparing reports, and supporting scheduling and communications, with demonstrated ability to manage executive priorities and ensure follow-up on