Executive Assistant

Spectrum; New York (NY); On-site; USD 38,000 - 81,000; Full time

Job summary

Spectrum Reach is seeking an experienced Executive Administrative Assistant to support VP-level executives. You will manage calendars, travel, correspondence, and travel arrangements, acting as a trusted liaison with internal and external contacts.

The role requires discretion and a proactive approach to busy schedules. You will prepare presentations, organize complex documents, and coordinate meetings and events.

Qualifications

• 3+ years of Executive Admin experience.
• Proficient with Word, Excel and PowerPoint.
• Ability to manage multiple projects and maintain confidentiality.
• Strong written and verbal communication.
• Ability to work independently.

Responsibilities

• Support executives with calendar, travel, and correspondence.
• Handle emails, calls, letters, and visitor communications.
• Prepare presentations, speeches, and reports.
• Coordinate complex documents and use office software.
• Plan and coordinate events and meetings.
• May supervise office administrative functions.

Skills

Executive support

MS Office

Communication skills

Confidentiality

Time management

Independent worker

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Spectrum Reach® provides custom advertising solutions for local, regional and national clients. Spectrum Reach creates scalable advertising and marketing services driven by aggregated and de-identified data insights and award-winning creative services. Spectrum Reach helps businesses of all sizes reach anyone, anywhere, on any screen. Additional information about Spectrum Reach can be found at https://www.spectrumreach.com.

SUMMARY

This position is responsible for supporting VP’s and above by managing all aspects of their day-to-day activities including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. Represent the company at the highest level during frequent contacts with leaders of the business organizations and employees. Completes numerous special projects at request.

DUTIES & RESPONSIBILITIES

• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Manages supporting executives' correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supporting executives; prioritizes supporting executives' incoming communications to ensure they are aware of key issues.
• Prepares supporting executives for travel, public events and speaking engagements by compiling relevant information and contributing content to composition of presentations, speeches or other correspondence.
• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications.
• Acts as the supporting executives’ resource for word processing, PowerPoint and spreadsheet application.
• Prepares and maintains confidential information and data.
• Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinate related arrangements.
• Performs comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, etc.
• May oversee some administrative functions for the office.
• Performs other duties as requested by supervisor.

QUALIFICATIONS

• 3+ years of Executive Admin experience
• Solid expertise in the use of Microsoft Office applications including Word, Excel and PowerPoint
• Ability to handle multiple projects and tasks
• Ability to maintain confidentiality of information
• Ability to prioritize and organize effectively
• Ability to communicate orally and in writing in a clear and straightforward manner
• Ability to show judgment and initiative and to accomplish job duties
• Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, etc.)
• Ability to work independently

Here, our employees don’t just have jobs, they're building careers. That’s why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.

A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

The base pay for this position generally is between $27.50 and $58.55. The actual compensation offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. We comply with local wage minimums and also, certain positions are eligible for additional forms of other incentive-based compensation such as bonuses.

Get To Know Us: Spectrum is a suite of advanced communications services offered by Charter Communications, Inc. (NASDAQ: CHTR), the leading internet and video provider in the nation and the fastest growing mobile company in our footprint, with services available to more than 70 million homes and businesses across 45 states. Supported by our 100% U.S.-based employees,* we are America's Internet Company®.

*At close of the Cox acquisition, Spectrum announced that over the next 18 months, it will fully return legacy Cox's customer service function to the U.S.

Grow Your Career Here We’re committed to growing a workforce that reflects the customers and communities we serve – providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.