Administrative Assistant

Talentify; Billings (MT); On-site; USD 42,000 - 54,000; Full time

Job summary

Spectrum is seeking an Administrative Assistant to support department leaders by managing schedules, handling confidential information and coordinating daily operations.

You will prepare memos, maintain files, generate reports, arrange meetings, and assist with travel logistics, ensuring smooth workflow in an office environment.

This role requires 3+ years of admin experience, a high school diploma (college coursework preferred), and strong computer and 10-key skills.

Qualifications

• High School Diploma or equivalent.
• College coursework in business, related field or equivalent.
• 3+ years of administrative or secretarial work experience.
• Confidentiality with sensitive information.
• Strong prioritization and organization.
• Fast and accurate typing.
• Proficient with 10-key adding machine.
• Proficient with word processing and spreadsheets.
• Knowledge of office procedures.

Responsibilities

• Prepare and process confidential memos, reports and proposals with accuracy
• Maintain organized files and records, distribute correspondence and sort incoming mail
• Generate reports, graphs and charts to support departmental needs
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements
• Operate office equipment and troubleshoot minor issues to maintain workflow
• Conduct research and data analysis to assist management and perform liaison duties as needed
• Coordinate management schedules, appointments and travel arrangements for efficient operations

Skills

Confidentiality

Prioritization

Organization

Typing

10-key

Computer skills

Word processing

Spreadsheets

Office procedures

Basic math

Education

High School Diploma or equivalent

College coursework in business

Tools

10-key adding machine

Job description

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Do you have a knack for organization and supporting teams behind the scenes? Spectrum is looking for an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.

How You’ll Make an Impact

• Prepare and process confidential memos, reports and proposals with accuracy
• Maintain organized files and records, distribute correspondence and sort incoming mail
• Generate reports, graphs and charts to support departmental needs
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements
• Operate office equipment and troubleshoot minor issues to maintain workflow
• Conduct research and data analysis to assist management and perform liaison duties as needed
• Coordinate management schedules, appointments and travel arrangements for efficient operations

Working Conditions

• Office environment

What You’ll Bring to Spectrum

Required Qualifications

Education

• High School Diploma or equivalent
• College coursework in business, related field or equivalent

Experience

• 3+ years of administrative or secretarial work experience

Skills

• Confidentiality with sensitive information
• Strong prioritization and organization
• Fast and accurate typing
• Proficient with 10-key adding machine
• Competent with computers and software applications such as word processing and spreadsheets
• Knowledge of office equipment such as computers, telephones, copiers, fax, calculator, etc.
• Basic mathematics
• Understanding of general office procedures

Here, our employees don’t just have jobs, they're building careers. That’s why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.

A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

Get to Know Us

Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet®, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you’ll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more.

Grow Your Career Here

We’re committed to growing a workforce that reflects the customers and communities we serve – providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.