Executive Support & Admin Coordinator

SupportFinity™; North Port (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

SupportFinity™ is looking for an office coordinator in North Port, Florida, to assist executives with office services, including personnel coordination, proposal preparation, and invoice generation. The ideal candidate should have a high school diploma, relevant business training, and at least 3 years of secretarial experience.

You will manage highly confidential documents, monitor the supervisor’s calendar, and assist in various administrative tasks. Bilingual abilities are preferred. The position entails occasional lifting of up to 20 pounds.

Qualifications

• 1–2 years of business/secretarial school or equivalent experience required.
• Minimum of 3 years of secretarial and administrative experience including research responsibilities.
• Ability to type 65–70 wpm accurately.

Responsibilities

• Coordinate office services such as proposal preparation and invoice generation.
• Maintain and set up filing systems and personal files.
• Take and transcribe meeting minutes.
• Compile and prepare reports for the supervisor.
• Ensure continuity of office routine in supervisor’s absence.

Skills

Office coordination

Document preparation

Business procedure knowledge

Bilingual preferred

Education

High school diploma or equivalent

Business/secretarial training

Job description

SupportFinity™ is looking for an office coordinator in North Port, Florida, to assist executives with office services, including personnel coordination, proposal preparation, and invoice generation. The ideal candidate should have a high school diploma, relevant business training, and at least 3 years of secretarial experience.

You will manage highly confidential documents, monitor the supervisor’s calendar, and assist in various administrative tasks. Bilingual abilities are preferred. The position entails occasional lifting of up to 20 pounds.