Executive & Studio Operations Coordinator

Employ HR Pro, LLC; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Generous PTO

401(k) retirement plan

Job summary

Gigantic Studios LLC in New York, NY is seeking an Executive & Studio Coordinator to support the CEO and manage hybrid studio operations. This role handles detailed calendars, client welcomes, travel coordination, vendor quotes, and day-to-day studio readiness, blending executive support with studio logistics in a fast-paced environment.

You will own the front desk, coordinate meetings, arrange travel, prepare spaces for sessions, oversee facilities projects, and ensure seamless operations while

Qualifications

• Prior experience in executive support, calendar management, office coordination, studio coordination, hospitality, or a similarly detail-oriented role.
• Comfortable owning a busy calendar and using judgment about priority, timing, formatting, and context.
• Strong organizational skills and the ability to manage multiple open projects without details slipping.

Responsibilities

• Manage a complex calendar for the CEO and studio leadership.
• Schedule in-person and remote meetings with internal teams, clients, producers, vendors, and partners.
• Coordinate business travel, accommodations, itineraries, and related logistics.
• Prepare expense reports and track receipts.
• Provide concise scheduling, logistical, and vendor communications for leadership.
• Open the studio each morning and prepare facilities for the day.
• Greet clients, manage front-desk operations, and ensure hospitality throughout sessions.
• Coordinate vendor quotes and facilities projects as needed.

Skills

Executive support

Calendar management

Office coordination

Hospitality

Written communication

Education

Bachelor's degree in business/arts administration/entertainment/media management

Tools

Google Workspace

Monday.com

Front-desk systems

Shared drives

Claude AI

Job description

Gigantic Studios LLC in New York, NY is seeking an Executive & Studio Coordinator to support the CEO and manage hybrid studio operations. This role handles detailed calendars, client welcomes, travel coordination, vendor quotes, and day-to-day studio readiness, blending executive support with studio logistics in a fast-paced environment.

You will own the front desk, coordinate meetings, arrange travel, prepare spaces for sessions, oversee facilities projects, and ensure seamless operations while