Studio Operations & Admin Coordinator

Gensler; Dallas (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

medical

dental

vision

disability

wellness programs

flex spending

paid holidays

paid time off

401k

profit sharing

employee stock ownership

twice annual bonus opportunities

Job summary

Gensler is seeking a Studio Coordinator in Dallas, TX to provide critical administrative support to a team of designers and architects. You will be at the heart of the studio, ensuring smooth operations and seamless collaboration across roles.

This in-person role requires 5+ years of admin experience, strong travel coordination skills, and a proactive, detail‑oriented approach. You will manage calendars, prepare meetings, handle expense reports, and help drive the studio’s culture and efficiency.

Qualifications

• Minimum 5 years of experience in professional administrative position.
• Experience booking domestic and international travel.
• Excellent verbal and written communication skills.
• Strong ability to interface professionally with all levels of the firm, clients, and subcontractors.
• Must be available for overtime on an as-needed basis.

Responsibilities

• Manage heavy calendar scheduling for Studio Principals.
• Arrange domestic and international travel using corporate systems.
• Process expense reports and prepare correspondence.
• Support operational aspects: meetings, staffing, financial tracking, timecards.
• Coordinate RFIs, submittals, and project directories.
• Coordinate studio meetings, meals, and guest greetings.
• Archive studio projects and coordinate with other departments.
• Provide back-up reception support as needed.

Skills

Calendar management

Travel coordination

Verbal & written communication

Stakeholder interfacing

Problem solving

Independent work

Overtime availability

Tools

Microsoft Office

SharePoint

Adobe InDesign

Job description

Gensler is seeking a Studio Coordinator in Dallas, TX to provide critical administrative support to a team of designers and architects. You will be at the heart of the studio, ensuring smooth operations and seamless collaboration across roles.

This in-person role requires 5+ years of admin experience, strong travel coordination skills, and a proactive, detail‑oriented approach. You will manage calendars, prepare meetings, handle expense reports, and help drive the studio’s culture and efficiency.